Accounts Payable Specialist for Administration

Accounts Payable Specialist

Permanent full time position.

Classification - unclassified - Salary range $42,000 - based on experience

MAJOR FUNCTION

In accordance with established procedures, perform efficiently and accurately the detailed clerical and secretarial functions to support Business Administration.

ESSENTIAL FUNCTIONS

Employee must have the ability to perform the following essential functions on a timely basis with or without reasonable accommodations.

• Review all invoices for appropriate documentation and approval prior to payment
• Ensure payments are in agreement with signed contracts
• Process check requests, enter wire transfers
• Audit and process credit card bills
• Match invoices to checks, and distribute checks accordingly
• 1099 maintenance
• Respond to all vendor inquiries
• Reconcile vendor statements, research and correct discrepancies
• Assist in month end closing, including run a Cash Requirements Report for a listing of all invoices in for payment
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
• Issue manual checks and enter information into the system
• Follow up with purchase order originator to obtain necessary authorization for partial or full payment
• Enter invoicing and prepare bi-monthly report for EFT Payment

ADDITIONAL FUNCTIONS

In addition to the foregoing essential job functions, the employee is required to perform the following additional duties, unless such a duty cannot be performed with or without reasonable accommodation.

• Perform other duties as assigned

QUALIFICATIONS

To successfully perform this position, a person must be able to perform each primary duty satisfactorily. The qualification requirements listed below represent minimum levels of educational achievement, training, skills, and/or ability necessary.

• Organization Skill – Must be able to properly categorize, file and track documents in an orderly fashion
• Communication Skill – Must be able to listen to various concerns, from both internal and external parties, and respond professionally and courteously.
• Computer Skill – Microsoft Office, document scanners, databases and other computer applications needed. Training will be provided to properly use programs used in the Upper Darby School District, such as eFinancePlus
• Writing Skill – Must be able to write emails, messages, memoranda and other documents with good understanding of grammar and syntax.
• Bachelors Degree or minimum of 5 years work experience.

PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is required to maintain a stationary position and move about to access file cabinets, office equipment, etc.
• The employee is frequently required to communicate, to provide accurate information to others, and to obtain and follow directions.
• The position requires the employee to constantly operate a computer and other office equipment such as a copy machine, fax, and printer.
• Ability to lift and/or exert up to 20 lbs. of force to occasionally move objects.
• This job requires the ability to observe, inspect, identify, and determine accuracy of written documentation and fine details.
• The position requires meeting deadlines with severe time constraints, interacting with staff and the public, and occasional, irregular, or extended work hours.

INTERESTED APPLICANTS SHOULD APPLY BY VISITING www.upperdarbysd.org > Services>Human Resources>Employment Opportunities

The Upper Darby School District does not discriminate in its education program, activities, or employment practices, based on race, color, national origin, sex, sexual orientation, disability, age, religion, ancestry, union membership, or any other legally protected category. Announcement of this policy is in accordance with state law, including the Pennsylvania Human Relations Act, and with federal law, including Title VI of the Civil Right Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination in Employment Act of 1967, and the Americans with Disabilities Act of 1990.