Accounts Payable Specialist

At Jefferson Center, it is our policy and our mission to be inclusive and mindful of the diversity of everyone who comes through our doors. We are passionate about building a community where mental health matters and equitable care is accessible to all races, ethnicities, abilities, socioeconomic statuses, ages, sexual orientations, gender expressions, religions, cultures, and languages.

The Accounts Payable Specialist will ensure the organization’s vendor invoices and related payments are processed accurately, timely, and in accordance with internal controls and accounting policies.

Education, Knowledge, Skills & Experience Required:

• High school diploma/GED required.
• Minimum of 2 years of accounts payable experience.
• Proficiency with Microsoft Excel and Word; experience with accounting systems (NetSuite preferred) and QuickBooks.
• Strong attention to detail, accuracy, and ability to meet deadlines.
• Ability to prioritize workload and manage weekly invoice processing cycles.
• Ability to work independently and collaboratively with cross-functional teams.
• Clear written and verbal communication skills and professional customer service with vendors and internal staff.

Essential Duties:

• Process daily mail, accounts payable emails, and voicemail.
• Track recurring and monthly vendor payments. Follow up on missing invoices, receipts and/or required purchase orders.
• Prepare month-end accounts payable accrual journal entries; reconcile related general ledger accounts.
• Match invoices to purchase orders and receiving documentation in accordance with policies and procedures.
• Process purchasing card (P-card) activity and vendors; prepare ACH and check payments on a weekly schedule.
• Process invoices timely to avoid late fees and service interruptions.
• Maintain and update standing purchase orders (POs).
• Maintain appropriate invoice, payment, and approval documentation within the accounting system. Provide backup documentation to auditors upon request.
• Prepare and deposit cash receipts daily, as assigned.
• Track PO cash advances and receipts; reconcile monthly.
• Complete monthly contract billing; track payments; coordinate with external agencies to resolve billing issues; reconcile corresponding general ledger accounts.
• Provide coverage for other accounts payable staff, as needed.
• Serve as backup for the Purchasing Agent, as needed.
• Process payment voids and related adjustments.
• Research and resolve vendor discrepancies; communicate issues and proposed resolutions to the Director of Finance.
• Research and resolve internal discrepancies related to invoices, approvals, coding, and payments.
• Maintain vendor files and documentation.
• Prepare and submit 1099 reporting files at calendar year-end.
• Track facility and residential rent payments; partner with appropriate managers to resolve issues.
• Assist the Accounting Specialist with Fenton payments and monitoring using QuickBooks, as assigned.

Note: Employees are responsible for performing the essential functions of this position with or without reasonable accommodation. This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the job.

Salary: $52,000 ($25.00/hour)*

Additional Salary Information*:

• Jefferson Center pay is based on various factors including education level, licensure level, and years of relative experience.
• The salary range above is based on 1.0 FTE (full time equivalent) or 40 hours per week. Less than 40 hours/week will be prorated and adjusted to the appropriate FTE.*

Application Deadline: This position will remain posted until filled. We encourage applicants to apply by 5/15/2026 for priority consideration.