Accounts Payable Specialist

4–6 months, possible conversion 

Position Overview: The Accounts Payable Specialist is responsible for managing the company's outgoing payments, ensuring invoices are processed accurately and on time, maintaining vendor relationships, and supporting the accounting team with recordkeeping and reporting. This role requires strong attention to detail and organizational skills. 

Key Responsibilities

• Review, verify, and process vendor invoices for payment for multiple entities.
• Ensure proper approval of invoices according to company policies.
• Prepare and process checks, electronic transfers, and other payment methods.
• Reconcile vendor statements and resolve discrepancies promptly.
• Maintain accurate accounts payable records and documentation.
• Respond to vendor inquiries regarding payments and account status.
• Assist with month-end and year-end closing activities.
• Prepare and report year-end 1099s.
• Collaborate with other internal teams to resolve invoice and payment issues.

• 3–5 years of accounts payable or general accounting experience.
• Proficiency in Microsoft Excel and accounting software/ERP systems (JD Edwards, NetSuite).
• Excellent organizational and time-management skills.
• High level of accuracy and attention to detail.
• Strong communication and problem-solving abilities.

Preferred Skills

• Experience with high-volume invoice processing for multiple entities.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Experience with automated AP systems and workflow tools preferred.

Working Conditions

• Full-time position, in office.
• Regular interaction with vendors, internal departments, and finance personnel.
• May require additional hours during month-end, quarter-end, or year-end closing periods.