Accounts Payable Specialist

JOB SUMMARY

Under the intermittent supervision and direction of the Controller, the Payroll and Accounting Specialist is responsible for the maintenance of the payroll accounting sub-system, time keeping records, reports and forms related to payroll.  The Payroll and Accounting Specialist is also responsible for assisting with banking transactions.

ESSENTIAL FUNCTIONS

Gathers all approved time and attendance reports, exception timesheets, and any additional pay documentation required to process bi-weekly payroll. Processes payroll biweekly and completes extra runs when necessary.

Prepares and processes all payroll tax related payments and payroll reports in accordance with regulatory guidelines and deadlines. Prepares and distributes W2’s for employees. Completes payroll related General Ledger journal entries timely.

Works closely with human resources to ensure employee information is updated timely and accurately.

Provides back-up coverage for the Accounts Payable Specialist and Staff Accountant.

Transmits checks through Remote Deposit Capture on a daily basis and prepares bank deposits for any cash receipts. Reconciles Daily Cash Journal to bank and credit card system reports.

Identifies and communicates potential areas of improvement. Participates in process improvement projects as required. Acts as Subject Matter Expert in areas related to Payroll.

Other duties as assigned to support the overall effectiveness of the department and organizational performance in accordance with Curry Health Network’s Mission, Vision and Shared Values.

SHARED VALUES

Service:           We serve with compassion and understanding.

Teamwork:     We are one team – each one of us makes a difference.

Curiosity:        We promote learning.

Integrity:         We live by honesty, trust, and doing the right thing by our organizational values.

MINIMUM JOB REQUIREMENTS

Education & Experience

• Associate’s degree in accounting, Business, Business Management or equivalent experience is required.
• Three (3) years of Payroll experience is preferred.
• Experience with UKG is preferred.

Required Knowledge, Skills & Abilities

• Ability to use personal computer for word processing, data entry, and automated time systems; experience with MS Office (Word, Outlook) is required.
• Advanced experience with MS Excel is required.
• Attention to detail and accuracy regarding time and organizational management. Requires multi-tasking and the ability to handle stress in a fast-paced working environment.
• Ability to foster and maintain positive working relationships with staff and management.

PHYSICAL REQUIREMENTS

Physical Demands

On-the-job time is spent in the following physical activities:

None of the time: Taste or Smell

Up to 1/3 of the time: Stand, walk, push/pull, stoop, kneel, crouch, or crawl, reach with hands

From 1/3 to 1/2 of the time: No requirement

Up 2/3 of the time and more: Sit, talk or hear, use hands to finger

This job requires that weight be lifted, or force be exerted as follows:

None of the time: up to or more than 50pounds

Up to 1/3 of the time: up to 25 pounds

From 1/3 to 1/2 of the time: no requirement

Up to 2/3 of the time and more: no requirement

This job has special vision requirements as follows:

Close vision

Work Environment

This job requires exposure to the following environmental conditions:

None of the time: Extreme heat/cold; Wet/humid; fumes/airborne particles; work with explosives; vibration; outdoor weather; Working near moving mechanical parts; Toxic or caustic chemicals; Risk of electrical shock

Up to 1/3 of the time: no requirement

From 1/3 to 1/2 of the time: no requirement

The typical noise level for the work environment is: Quiet

Hearing requirements: ability to hear alarms on equipment, patient call and instructions.

This job requires the following repetitive motion actions:

From 1 – 2 hours per day: foot control, grasping: simple/light, grasping: firm/heavy; fine dexterity

From 3 – 4 hours per day: No requirement

From 5 – 6 hours per day: No requirement

From 7+ hours per day: use of hands

This job description is intended to describe the general nature and level of work being performed. It is not intended to be an exhaustive list of all responsibilities, duties, or skills required. Duties and responsibilities may be modified at any time to meet the needs of the organization.