Accounts Payable Specialist (Construction)

About the Role

Arkansas Talent Group is searching for a detail-oriented Accounts Payable Specialist to join our clients construction company. The ideal candidate will have experience in construction accounting and be responsible for managing vendor relationships, processing invoices, and ensuring timely payments.

Responsibilities

Invoice Processing and Payment

• Review and verify invoices for appropriate documentation and approval
• Process accounts payables, including data entry of invoices into our accounting system
• Match invoices to purchase orders and receiving documents
• Schedule and prepare checks for payment

Vendor Management

• Set up and maintain subcontracts and purchase orders in the Job Cost System
• Ensure all subcontractor and supplier invoices are submitted as required by agreements
• Maintain the Accounts Payable Database, including updating vendor information and verifying Federal Tax ID Numbers

AIA Billing and Lien Waivers

• Prepare and review AIA billing applications for progress payments, ensuring compliance with project contracts and draw schedules
• Coordinate with project managers to validate percent complete, retainage, and change orders for accurate billing
• Manage and track Lien Waivers (conditional and unconditional) from subcontractors and suppliers prior to payment release
• Verify that proper lien releases are received and filed for each draw, maintaining compliance with state and project-specific requirements
• Assist with owner billing and documentation packages to ensure timely payment processing

Compliance and Reporting

• Ensure compliance with sales and use tax regulations
• Compile information for external auditors as required
• Ensure all company compliance requirements for W-9's, Insurance Certificates, and other documents are met by subcontractors and suppliers

Reconciliation and Analysis

• Perform credit card and bank account reconciliation
• Review vendor statements and resolve any discrepancies
• Ensure proper matching of revenues and expenses for all projects

Qualifications

• Minimum of 3-5 years of progressive accounts payable experience in the construction industry
• Experience with AIA Billing and Lien Waivers is required
• Strong understanding of construction accounting principles and job costing
• Proficiency in accounting software, preferably Sage Construction CRE 300
• Advanced Excel skills and experience with other Microsoft Office applications

Perks

• Unlimited PTO!
• Anywhere from 2-10%+ Profit Sharing Bonus each year!
• 100% PAID health, dental, and Life Insurance for the employee

For more information, please apply directly or reach out to Stephanie Shine, or any of your ATG recruiters to learn more. Arkansas Talent Group is an Executive Permanent Placement Recruitment Firm, all considerations will be held confidential.