Accounts Payable Specialist

Company Overview  

CMBG3 Law is a majority women-owned nationwide law firm comprised of a diverse team of pro-active trial attorneys, litigators, lobbyists, consultants, paralegals, and staff. CMBG3 Law takes a proactive approach to solving legal problems through best-in-class business counsel, regulatory compliance, risk prevention, government affairs advocacy, litigation, and national litigation management. We deliver custom-tailored legal strategies for complex matters requiring sophisticated scientific, regulatory, and technological expertise in state and federal courts in over 20 U.S. States from its east coast and west coast offices. CMBG3’s Cares division is committed to serving the communities in which it practices through pro bono work, charitable initiatives, and donations. CMBG3’s Diversity, Equity and Inclusion division sponsors programs to promote a diverse and inclusive culture.

Position Title: Accounts Payable Specialist

Reports To: Accounts Payable/Receivable Manager

The Accounts Payable Specialist is responsible for maintaining accurate accounts payable records and supporting the firm’s financial operations through timely processing of vendor invoices and bank transactions. This role requires strong bookkeeping knowledge, attention to detail, and the ability to manage multiple priorities in a deadline-driven environment.

Responsibilities:

• Process vendor invoices within the firm’s ERP/accounting system (LMS), ensuring timely submission, tracking, and approval.
• Review invoices for accuracy, including purchase order verification, general ledger coding, amounts, and proper authorization.
• Facilitate vendor payments, including verification of federal ID numbers, review of supporting documentation, and resolution of discrepancies.
• Maintain and reconcile outstanding vendor statements on a monthly basis to prevent delinquent accounts.
• Communicate proactively with managers regarding open obligations and payment status.
• Respond to vendor and internal inquiries related to invoices and payments, researching and resolving discrepancies in a timely manner.
• Maintain organized and accurate vendor accounts payable files and supporting documentation.
• Prepare account analyses and reports as requested by financial management.
• Assist the Accounting team with additional bookkeeping and financial support functions as needed.
• Perform additional duties and special projects as assigned by management.

• High school diploma or GED required, Associate degree in Accounting, Finance, or related field preferred.
• 3–5 years of bookkeeping or accounting experience, with a focus on accounts payable.
• Solid understanding of accounting processes and disbursement workflows.
• Strong computer proficiency, including accounting/ERP systems and Microsoft Office (Excel proficiency strongly preferred).
• Excellent organizational skills, attention to detail, and ability to manage multiple tasks simultaneously.
• Strong analytical, problem-solving, and decision-making skills within established procedures.
• Effective written and verbal communication skills with the ability to interact professionally with attorneys, staff, and external vendors.
• Demonstrated judgment in keeping management informed of issues, risks, and opportunities.
• Ability to work both independently and collaboratively within a small accounting team.
• Commitment to providing high-quality, service-oriented support in a professional environment.

The firm’s expected salary range for this position is $65,000-$85,000. Actual salary will be determined based on education, experience, internal equity and other job-related factors, consistent with applicable law. The firm offers benefits including comprehensive health, vision, and dental insurance, life and disability insurance, 401(k) retirement savings, and paid time off and holidays.

This job description is intended to be general and will evolve over time. The description is subject to periodic updating. At management’s discretion, the employee may be assigned different or additional duties from time to time. Work occasionally requires more than 40 hours per week to perform the essential duties of the position.

CMBG3 Law P.C. is committed to fostering a diverse, equitable, and inclusive workplace consistent with the principles of the American Bar Association and the Mansfield Rule. We encourage applications from candidates of all backgrounds, including those historically underrepresented in the legal profession. Employment decisions are based on merit, qualifications, and business needs, without regard to race, color, religion, sex, gender identity or expression, sexual orientation, age, disability, veteran status, or any other protected status.

Qualified applicants must be able to complete essential duties and responsibilities with or without reasonable accommodation(s).