Accounts Payable Specialist

Job Title

Position Summary

The Accounts Payable Specialist position will work with employees across all areas of the organization, as well as communicate with external vendors, and have close interaction with the Director of AP & AR, working diligently to ensure all departmental needs are met. This role will primarily handle processing chargeback invoices payable to distributors and attending to AP inquiries and reconciliations. The AP Specialist must be a well-organized team player and ensure accuracy across all tasks. This position will have both a day-to-day and ongoing impact on financial transactions, working closely with our distributor partners and our Sales organization.

This role will be responsible for the daily maintenance and end-to-end process flow of our Concur Invoice system for distributor invoicing, which primarily supports the Accounting & Finance team, as well as responding to distributor and vendor inquiries.

RESPONSIBILITIES

• Act as Concur Invoice Administrator ensuring invoices flow through the system properly and into SAP; determine & validate G/L expense coding, and generate reports for distributor invoices issued to the organization
• Manage the Finance email inbox by addressing and submitting all invoices that come in according to internal deadlines and filing the respective emails.
• Responsible for the tracking of all Chargeback invoices, maintaining up-to-date commentary, and ensuring invoices get through the full approval process in a timely manner.
• Adhere to month-end close and other internal deadlines.
• Respond to distributor/vendor inquiries and reconcile aging statements; research and correct discrepancies by returning/acknowledging phone calls and e-mails promptly and providing responses and resolutions swiftly.
• Maintain high level of communication with internal and external stakeholders, and build positive working relationships with distributor partners and vendors
• Manage multiple projects simultaneously and deliver timely results to a high standard.
• Maintain files and documentation accurately, in accordance with company policy.
• Provide support/assistance during internal and external audits.
• Develop process efficiencies surrounding all AP functions
• Perform special tasks and projects as needed.
• Generate reports for use by senior management, ensuring accuracy and timeliness
• Provide backup and coverage for the wider AP and AR team as needed

COMPETENCIES

• Passion, team player, eager to learn and grow
• Self-motivated, professional and organized
• Excellent interpersonal and oral/written communication skills
• Committed to continuous process improvement and open to change
• Results driven, strong initiative, maintains appropriate sense of urgency
• Attention to detail/constant desire for accuracy including multiple check points
• Organizational & time management skills; effective judgment in prioritizing and time allocation
• Ability to query data, compile reports and provide analysis; undeterred by challenges lacking a standard solution

REQUIRED EDUCATION AND EXPERIENCE

• BA/BS degree preferred, with 3-5 years experience in Accounts Payable/Accounting
• Expertise in SAP (or equivalent ERP) is a plus
• Knowledge of Concur Invoice or similar electronic invoice management system is a plus
• Proficiency in Microsoft Excel, Outlook, PowerPoint and Word

Work Arrangement

This is a Hybrid position with three days in the office and two days remote.