Accounts Payable Specialist

About the Role

We are seeking a detail-oriented Accounts Payable Specialist to support our accounting team by ensuring timely and accurate payment of vendor invoices and expense obligations. The ideal candidate has prior accounts payable experience and is comfortable working in a fast-paced, multi-entity environment.

Key Responsibilities

• Process high volumes of vendor invoices, credit memos, and employee expense reports accurately and on schedule.
• Verify proper coding, approvals, purchase order matching, and supporting documentation in accordance with company policies.
• Prepare and execute payment runs (ACH, wire, and check) while monitoring due dates and cash requirements.
• Reconcile vendor statements, research discrepancies, and resolve issues in a timely, professional manner.
• Maintain organized and up-to-date vendor files, W-9s, and other compliance documentation.
• Assist with month-end close activities related to accounts payable, including accruals and account reconciliations.
• Respond to internal and external inquiries regarding invoice and payment status, providing excellent customer service to vendors and internal stakeholders.
• Support internal controls, audit requests, and process improvement initiatives within the payables function.

Qualifications

• 2+ years of hands-on accounts payable or general accounting experience required.
• High school diploma required; associate or bachelor’s degree in accounting, finance, or related field preferred.
• Prior experience in a multi-entity or high-volume environment strongly preferred.
• Proficiency with accounting software and Microsoft Excel (sorting, filtering, basic formulas) required.
• NetSuite ERP experience is a strong plus.
• Strong attention to detail, accuracy, and organizational skills, with the ability to manage multiple priorities and meet deadlines.
• Effective written and verbal communication skills and a service-oriented mindset when working with vendors and internal teams.

Personal Attributes

• Reliable, accountable, and willing to take ownership of assigned vendors and processes.
• Process-minded, with an interest in helping streamline and improve AP workflows over time.
• Comfortable working in a team environment and collaborating across departments such as purchasing and operations.