Accounts Payable Specialist

Accounts Payable Specialist

We are seeking a detail-oriented and organized Accounts Payable Specialist to join a fast-paced accounting team. This role is responsible for the full-cycle accounts payable process, ensuring timely and accurate payment of vendor invoices while maintaining strong internal and external relationships.

Key Responsibilities

• Process weekly accounts payable, including preparation of payment packets and digitization of supporting documentation
• Compile, review, and sort vendor invoices, purchase orders, expense reports, and other supporting documents
• Match invoices to purchase orders and receiving reports; verify accuracy of quantities and pricing
• Enter vendor invoices into the accounting system and assign appropriate payment dates
• Code expenses to predefined general ledger (GL) accounts
• Track vendor payments and consolidate invoices into the payables module
• Follow up with vendors to obtain missing invoices and reduce uninvoiced PO balances
• Investigate and resolve invoice discrepancies in collaboration with purchasing, warehouse, and other internal stakeholders
• Prepare weekly voucher reports and reconcile invoice details, including discounts and payment amounts
• Administer weekly check and ACH payment runs
• Print checks, match invoices, attach supporting documentation, and route for approval
• Maintain organized filing systems for invoices, payment records, and vendor documentation
• Distribute and reconcile petty cash while maintaining accurate records
• Support ad hoc projects and special requests as needed
• Identify and recommend accounts payable process improvements and best practices

Qualifications

• 2+ years of accounts payable or general accounting experience
• Strong understanding of full-cycle AP processes, including invoice matching and payment processing
• Experience working with purchase orders and high-volume invoice processing
• Familiarity with accounting systems and ERP platforms
• Proficiency in Microsoft Excel and general computer skills
• Strong attention to detail and accuracy
• Excellent organizational and time management skills
• Ability to communicate effectively with vendors and internal teams
• Problem-solving mindset with the ability to handle discrepancies independently and collaboratively

Preferred Qualifications

• Experience in a high-volume, multi-location environment
• Exposure to automated AP systems or invoice processing tools
• Demonstrated ability to improve processes or implement best practices within AP