Accounts Payable Specialist

About the role

We are seeking an Accounts Payable Specialist to join our team. In this role, you will be responsible for managing the accounts payable process, ensuring timely and accurate payment of invoices. Your contributions will help maintain the financial integrity of our family-run business.

What you'll do

• Process accounts payable transactions accurately and in a timely manner.
• Match invoices to purchase orders and shipping receipts to ensure accuracy.
• Reconcile vendor statements and accounts payable aging reports.
• Review invoices for appropriate documentation and approval prior to payment.
• Maintain vendor relationships and respond to inquiries regarding payments.
• Process and mail/ACH vendor payments timely based on vendor terms.
• Assist with month-end closing processes by reconciling accounts payable reports.
• Process approved expense reports and reimbursements.
• Manage fixed assets and leases.
• Contribute to the continuous improvement of the accounts payable processes and systems.
• Utilize financial software to track expenses and manage accounts effectively.

Qualifications

• High School Diploma (or equivalent)
• Proven experience in accounting or accounts payable roles is essential.
• Knowledge of purchase orders, invoices, payment terms, and the overall accounts payable workflow.
• Excellent organizational skills and attention to detail.
• Proficiency with Excel and Microsoft Office.
• Familiarity with financial software; experience with IntegraSys is a plus.
• Ability to manage multiple tasks and meet deadlines effectively.