Accounts Payable Specialist

The Company:

A successful, family owned business that provides products to our customers they can get from any of our competitors. We’re looking for individuals that make them want to buy from us! Our people are what make the difference! We offer a relaxed work environment, competitive salary and benefits, skill development, and advancement opportunities. We encourage our associates to create a fun, upbeat atmosphere that our customers want to be a part of. Our company vision of Success, Together applies to our Associates as well as our Customers.

Summary:

Detail-oriented and highly organized Accounts Payable Specialist with extensive experience managing full-cycle AP processes. Skilled in invoice verification, payment processing, and ensuring adherence to company policies and regulatory requirements. Demonstrates strong abilities in statement reconciliation, discrepancy resolution, and maintaining accurate financial records. Proficient in ERP systems and the Microsoft Office Suite, with a focus on accuracy, efficiency, and fostering positive vendor relationships. Excellent problem-solving skills and proven ability to perform effectively in fast-paced environments.

Essential Duties and Responsibilities:

• Perform 2-way and 3-way match for PO and non-PO invoices.
• Process debit memos and pay-deduct transactions.
• Reconcile vendor statements and follow up on outstanding items.
• Maintain positive vendor relationships and provide timely issue resolution.
• Enter and code invoices accurately and prepare them for payment.
• Research and resolve discrepancies with vendors or branch personnel.
• Utilize AP/ERP systems and electronic invoice processing tools efficiently.
• Ensure invoices are coded to correct GL accounts and follow approval workflows.
• Support vendor onboarding, including W-9 collection and maintaining vendor master data.
• Manage payment methods such as ACH, wires, and checks.
• Maintain accuracy and attention to detail in a high-volume processing environment.
• Assist with various AP tasks and projects as needed.

Qualifications and Desired Skills

• 2-4 years accounts payable experience
• Knowledge of GAAP accounting principles and AP best practices
• Experience with AI AP Automation a plus
• Technologically proficient – previous experience with a business ERP system; competent in word, email; basic excel skills, experience on SAP a plus
• Strong numerical aptitude
• Strong attention to detail
• Strong data entry skills
• Good communication skills including verbal, written, and effective listening skills
• Ability to work independently as needed, and with a team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness.

Physical Requirements

• Ability to communicate clearly and concisely, both orally and written. Regularly required to talk, hear, read, and identify numbers.
• Ability to apply sound reasoning, logic, and concentration in regular job functions such as decision making, communication, task completion.
• Ability to effectively handle multiple priorities.
• Ability to effectively utilize computer resources, phones, etc. in performing daily job functions
• Ability to sit for extended periods of time.

Benefit Offerings:

• Great work environment
• Ongoing educational opportunities and resources
• Advancement opportunities
• Health insurance
• 401K with match
• Dental and/or Vision Coverage
• Paid Vacation, Sick, Holidays, Life Insurance
• Long Term Disability Insurance
• Short Term Disability
• Critical Illness and/or Accident Coverage