Accounts Payable Specialist

Join Beacon Community Services as the Accounts Payable Specialist! Reporting to the Manager of Finance, the Accounts Payable Specialist is a key member of Beacon Community Services’ Finance team and is responsible for accurate and timely accounts payable processing for Beacon’s diverse programs. The role reviews, codes, verifies, and processes invoices and payments, maintains vendor accounts and financial records, and supports purchasing card reconciliations and month-end activities. The position also supports journal entries, accruals, cost allocations, audit documentation, and compliance with internal accounting policies and approval processes. The Accounts Payable Specialist works closely with managers, program directors, vendors, and Finance team members to support accurate coding, approvals, expense tracking, and process improvements. This position requires strong attention to detail, sound judgment, confidentiality, and the ability to manage competing deadlines in a busy, collaborative environment. 

Benefits Include  

• Making a difference in people's lives every day
• Comprehensive extended Health and Dental
• Municipal Pension Plan with employer contributions
• Flexible Schedule options
• Generous paid leave  

Days/Hours of Work: Monday to Friday 8:30 am to 4:30 pm (37.5 Hours per week)  

Closing Date: Applications will be accepted until August 4 at noon - In-person interviews will be held on August 11

KEY RESPONSIBILITIES:

Accounts Payable Processing 

• Review, verify, code, and process invoices using Beacon’s accounts payable and accounting systems, including Sage APA (Beanworks) and Sage 300, as well as cheque, pre-authorized debit, and electronic funds transfer methods 
• Ensure timely and accurate payments in accordance with established deadlines 
• Maintain vendor accounts and monitor outstanding balances 
• Investigate and resolve invoice discrepancies and payment issues 

Reconciliations and Financial Reporting 

• Prepare and reconcile corporate purchasing card statements (Spend Dynamics) and record entries in Sage 300
• Perform vendor, bank, and account reconciliations 
• Monitor and reconcile prepaid expenses and accrued liabilities 
• Support preparation of financial and expense reports for management

Month-End and Accounting Support 

• Prepare recurring journal entries, including accruals and cost allocations, for review and approval 
• Assist with month-end closing activities, including reconciliations and account analysis 
• Provide documentation and support for internal and external audits 

Financial Operations Support 

• Assist in the preparation of program budgets and cost tracking 
• Support project expense monitoring against budget 
• Ensure compliance with internal accounting policies and approval processes 

Administrative and Operational Support 

• Maintain accurate and organized financial records in a primarily paperless environment 
• Coordinate bank deposits and petty cash disbursements as required 
• Communicate regularly with internal teams and external vendors 
• Provide administrative support to the Finance team, as needed 
• Identify opportunities to improve accounts payable processes and contribute to efficiency and accuracy initiatives 
• Prepare ad hoc expense reports and analysis to support Finance and program needs 

QUALIFICATIONS and EXPERIENCE: 

• 2+ years of experience in accounts payable or a related accounting function 
• Experience working with accounting systems and financial processes 

SKILLS and ABILITIES: 

• Strong attention to detail and commitment to accuracy 
• Well-developed organizational and time management skills 
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment 
• Strong analytical and problem-solving skills 
• Effective interpersonal and communication skills, both written and verbal 
• Proficiency with Microsoft 365 applications, particularly Excel 
• Ability to learn and use accounting systems and digital workflows accurately and efficiently 
• Ability to maintain confidentiality and exercise discretion 
• Demonstrated initiative and willingness to learn 
• Ability to identify and support process improvements 
• Collaborative approach to working within a team environment 

ADDITIONAL INFORMATION: 

Beacon Community Services serves vulnerable populations including seniors, people with disabilities and children. Protecting these people and our teams on whom they rely is critical to us. Accordingly: 

• All successful applicants must consent to a Solicitor General’s Criminal Record Check.  
• Depending on future public health developments, Beacon may implement a vaccination requirement as a condition of ongoing employment for all our workplaces. 

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