Accounts Payable Specialist

Essential Functions

• Enter and process vendor invoices and check requests accurately and timely.  
• Match invoices to purchase orders and receive documents; flag discrepancies for review, such as coding and amounts.  
• Ensure all invoices and check requests include proper supporting documentation; such as approval, receipts, packing slip, and PO
• Update and maintain pending invoices status; contact Agency employees and/or vendors to resolve pending issues. 
• Scan and save all invoice documentation into the PaperLess system.  
• Maintain organized electronic records in a paper-less environment.  
• Manage and provide support for Concur receipts.  
• Assist with weekly payment runs (checks and ACH).  
• Respond to basic vendor inquiries with professionalism and follow-up (NOTE: internal/external staff).  
• Assist Account Payable Specialist and other program staff as needed.  
• Support month-end close activities related to accounts payable.  
• Follow company policies, procedures, and internal controls.  
• Work closely with accounting, purchasing, and agency personnel. 

Education Level 

Associate’s Degree in Business or Accounting Required 

Work Experience 

3-5 Years related experience or training. Or equivalent combination of education and experience 

Knowledge, Skills, and Abilities  

• Strong organizational and process skills as proven by the ability to manage multiple responsibilities by organizing and prioritizing work to meet required deadlines  
• Ability to interact, collaborate, and build relationships with both internal and external customers  
• Make good judgment and demonstrate effective decision making  
• Accuracy and attention to details  
• Teamwork required  
• Good communications skills, both written and verbal 
• Uphold confidentiality and discretion with all sensitive matters 
• Strong customer service skills processing 
• Microsoft Office Excel, Word, Access, Adobe and Outlook. Knowledge of Financial Edge, PaperSave and SharePoint is preferred.