Accounts Payable Specialist

We are looking for a detail-oriented and dependable Accounts Payable Specialist to join our team. The ideal candidate brings strong knowledge of accounting, a collaborative spirit, and a genuine commitment to accuracy and integrity. If you take pride in your work, thrive in a team environment, and are eager to grow within a dynamic organization, we’d love to hear from you.

Responsibilities

• Follow all written company policies and procedures.
• Assist in supporting AP and advanced receiving processes, transitioning the process from receiving to accounts payable.
• Track all payments and expenditures, including purchase orders, invoices, and statements.
• Reconcile processed payments and credit dues by verifying entries and supporting documentation.
• Maintain accurate historical records through organized electronic filing and document management, including invoices, payment records, and other AP-related documentation.
• Verify expenses and general ledger (G/L) coding; ensure vendors are paid in a timely and accurate manner.
• Communicate with creditors and vendors regarding payment schedules, outstanding credits, and other inquiries.
• Collaborate with Store Managers to help resolve inventory and expense invoicing discrepancies.
• Prepare account analyses and contribute to monthly financial reports.
• Participate in semi-annual internal audits on accrued inventory and payables.
• Support the maintenance and updating of Accounts Payable procedures and communicate ideas for improved efficiency and consistency to your manager.
• Perform vendor maintenance and assist with vendor relationship tasks.
• Assist with 1099 reporting and help ensure compliance with applicable IRS requirements.
• Complete other assigned tasks as needed.

• Bachelor’s degree in accounting or business administration preferred.
• Five or more years of experience in Accounts Payable or a related accounting role desired.
• Clear and professional written and verbal communication skills.
• Strong analytical and mathematical aptitude.
• Solid organizational skills with exceptional attention to detail.
• Proficiency with Microsoft Office Suite, including Excel, Word, and Outlook.
• Experience with financial and bookkeeping software; experience with Epicor is a plus. Ability to learn new systems quickly.
• Self-motivated and able to manage time effectively with minimal supervision.
• Able to prioritize and handle multiple tasks and projects simultaneously.
• Reliable, punctual, and consistent in attendance.
• Collaborative team player who actively listens and communicates openly with peers and management.
• Demonstrate honesty, accountability, and pride in delivering high-quality work.

Benefits

Medical/Rx
Dental
Voluntary Vision
Life/AD&D Insurance
Employee Assistance Program (EAP)
Annual bonus based on net profits
401(k)
Paid sick time: 1 hour per 40 hours worked
Paid Vacation
First Year: 3.34 hours per month(40 hours per calendar year)
Years 2-7: 6.67 hours per month (80 hours per calendar year)
Years 8+: 10 hours per month (120 hours per calendar year)
Holidays:
Easter
Thanksgiving
Christmas
Employee Birthday (Floating Holiday)