Accounts Payable Specialist

Accounts Payable Specialist

Summary

The American Coatings Association (ACA) seeks a qualified candidate for an Accounts Payable Specialist position within its Finance and Accounting Department. This position will be primarily responsible for performing the accounts payable function for PaintCare, ACA’s affiliate organization. The position requires 1-3 years of accounts payable experience and a high level of attention to detail and accuracy due to the high transaction volume. This position will be based in Washington, DC, and will report to ACA’s Accounts Payable Manager.

About ACA

ACA is a voluntary, nonprofit organization that advances the needs of the paint and coatings industry and the professionals who work in it. Through advocacy on behalf of the industry and its positions on legislative, regulatory, and judicial issues at the federal, state, and local levels, it acts as an effective ally, ensuring that the industry is represented and fairly considered. The association focuses on advancements in science and technology through its technical conferences and journals and offers essential business information to members through its publications, surveys, and business programs. For an overview of our organization, please visit our website at www.paint.org.

About PaintCare

PaintCare Inc., a non-profit 501(c)(3) organization, represents paint manufacturers (paint producers) to plan and operate paint stewardship programs in U.S. states and jurisdictions that pass paint stewardship laws. PaintCare has launched programs in California, Colorado, Connecticut, the District of Columbia, Illinois, Maine, Maryland, Minnesota, New York, Rhode Island, Vermont, and Washington. For an overview of PaintCare, please visit www.paintcare.org.

Areas of Responsibility

• Review and process vendor invoices and employee expense reimbursements through the online bill pay system
• Ensure all invoices have appropriate documentation from the vendor
• Adhere to accounts payable policies, guidelines, and bill approval procedures
• Verify invoice billing prices against executed contract agreements
• Clarify any questionable invoice items, prices, or supporting documentation
• Maintain relationships with vendors and follow up on rejected bills and re-bills
• Calculate use tax amounts for various states, where applicable
• Reconcile monthly vendor aging statements
• Research invoice-related discrepancies and issues
• Maintain accounts payable vendor records, including 1099 status and Sales & Use tax
• Perform other related duties as required to support the Finance team: assist in monthly/yearly close, annual audit
• Identify, recommend, and implement process improvements to increase the efficiency of the AP team
• May participate in various projects, either through formal assignment or on an ad hoc basis
• Duties and responsibilities may be added, deleted, or changed at any time at the discretion of management, formally or informally, either orally or in writing

• Effectively communicate with vendors, in-house and remote staff, and management

Preferred Skills and Qualifications

• Associate or Bachelor's degree
• Minimum 1-3 years of accounts payable or general accounting experience is preferred
• Strong computer skills in integrated financial and cloud-based applications
• Knowledge of online bill pay systems is desired. Preference given to Bill.com experience, but familiarity with other similar online systems is acceptable.
• Proficiency with Microsoft Office suite (Excel, Outlook, Word)
• Knowledge of accounts payable function and general accounting procedures
• Ability to work in a high transaction volume environment
• Strong attention to detail and accuracy
• Good research, analysis, and problem-solving skills
• Ability to work independently and in a team environment
• Good organizational skills
• Ability to multitask, prioritize, and meet deadlines
• Good communication skills
• Ability to effectively interact with all levels of staff and outside vendors

Location and Travel

This position is located at ACA’s headquarters in Washington, DC. Travel is only occasionally required.

Employment, Salary, and Benefits

This is a full-time, regular position. Salary Range: $57,000-$65,000 annually, commensurate with experience; ACA provides generous benefits including 401(k) match, PTO, medical, dental, and life insurance, commuter benefits, wellness reimbursement, and professional development/training opportunities.

Contact Information

To apply for this position, please visit https://american-coatings-association.breezy.hr/. Please submit your cover letter, resume, and salary requirements through the online position listing.