Accounts Payable Specialist

Accounts Payable Specialist

Job Description

ACT Entertainment

Department: Finance                                                                                                                                Employment Type: Non-Exempt

Reports To: Corporate Controller                                                                                                            Location: Cincinnati, OH / Jackson, MO (hybrid)

ACT Entertainment has been in business for over 40 years! Our innovation in the entertainment industry has shaped the future for sustainable growth. This role as Accounts Payable Specialist will contribute to the Finance team. 

Position Summary

The Accounts Payable Specialist will oversee and operate the day-to-day accounts payable and spend management processes, which primarily consists of management of invoice approval flow, ensuring correct coding and timely payment of invoices, applicable journal entries to the general ledger, and expense and credit card reconciliation.

Duties & Responsibilities:

• Processes accounts and incoming invoices in compliance with financial policies and procedures.
• Researches information to provide accurate and timely solutions to internal clients and vendors.
• Performs financial transactions, including verifying, classifying, computing, posting and recording accounts payable data.
• Reconciles the accounts payable ledger to ensure that invoices are accounted for and are properly posted.
• Verifies the accuracy of vendor invoices and confirms the correct general ledger account codes are used.
• Responds to external vendors and managers regarding all aspects of the accounts payable process.
• Ensures proper coding of invoices, approval process, timely payment processing, and vendor reconciliations.
• Verifies the accuracy of vendor invoices and confirms the correct general ledger account codes are used.
• Supports and works with the Controller to identify and execute process improvement initiatives.
• Conducts month-end closing activities and provides supporting documentation for audits.
• Assists with setup of forms of payment options for vendors (ACH, EFT, p-Card, etc).
• Cross-trains with other accounting associates, and documents work procedures.
• Performs other related duties as assigned.

Supervisory Responsibilities:

• None.

Qualifications, Skills and Abilities:

• High school diploma/GED required.
• Proficiency in computer operations and professional communication.
• Proficient in Microsoft Excel and Word.
• Team player who works independently and as part of a team.
• Must have solid understanding of basic bookkeeping and accounting principles.
• Excellent attention to detail, analytical and problem-solving skills.
• Must be self-motivated and eager to learn and bring value to the business.
• Excellent organizational and time management skills.
• Ability to prioritize tasks and manage management skills.
• Excellent customer service orientation.

Physical Demands and Working Conditions:

• Frequently required to sit.
• Occasionally required to stand.
• Occasionally required to walk.
• Continually required to utilize hand and finger dexterity.
• The employee must be able to lift and/or move up to 25 pounds.
• Specific vision abilities required by this job include: close vision; distance vision; color vision; peripheral vision; depth perception and ability to adjust focus.

Company Values:

• Deliver Legendary Service: It’s all about the experience. With every experience, do the little things, as well as the big things, that surprise people. Make every interaction stand out for its helpfulness. Create the “WOW” factor that turns customers into raving fans. This includes both internal and external customers. 
• Always: Demonstrate an unwavering commitment to doing the right thing in every action you take and in every decision you make, especially when no one’s looking. Always tell the truth, no matter the consequences. If you make a mistake, own up to it, apologize, and make it right. 
• Practice Blameless Problem-Solving: Demonstrate a relentless solution focus, rather than pointing fingers or dwelling on problems. Identify lessons learned and use those lessons to improve ourselves and our processes so we don’t make the same mistake twice. Get smarter with every mistake. Learn from every experience. 
• Contribute to Profit: We’re in business to deliver value for our customers while making money. We all play a role in building revenue that exceeds our expenses. Look for ways to increase our sales, develop new customers, and control our expenses.
• Honor Commitments: Do what you say you’re going to do, when you say you’re going to do it. This includes being on time for all phone calls, appointments, and meetings. If a commitment can’t be fulfilled, notify others early and agree on a new deliverable to be honored.
• Embrace Change and Growth: What got us here is not the same as what will get us to the next level. Get outside your comfort zone, rather than stubbornly hanging on to old ways of doing things. Be excited by the possibilities that change and growth bring. Be flexible.
• Be Positive: You have the power to choose your attitude. Choose to be joyful, optimistic, and enthusiastic. See the good in others. Your attitude is contagious. Spread optimism and positive energy.
• Keep Things Fun: While our passion for excellence is real, remember that the world has bigger problems than the daily challenges that make up our work. Stuff happens. Keep perspective. Don’t take things personally or take yourself too seriously. Laugh every day. 

This job description is intended to convey essential functions and requirements of the position. It is not an exhaustive list of duties and may be subject to change based on organizational needs.