Accounts Payable Specialist

Accounts Payable Specialist A New Leaf is committed to empowering individuals and enriching communities through transformative services. Our core values—Compassion, Passion for Results, Collaboration, Accountability, Integrity, and Conscientiousness—guide us in creating meaningful, lasting impacts in the communities we serve. Salary: $25.00 hr

Job Summary:

The Accounts Payable Specialist supports day-to-day accounts payable operations. This role works closely with the Senior Accounts Payable Specialist, Accounting, Procurement, and program staff to ensure timely and accurate payment processing in accordance with established procedures and internal controls.

Responsibilities:

Sort, code, and match invoices and receipts in accordance with established accounts payable procedures. Submit, track, and process invoices through internal approval workflows to ensure timely and accurate payment processing. Prepare and coordinate the distribution of checks and payments for mailing in alignment with organizational procedures. Maintain accurate and organized electronic filing systems related to accounts payable documentation and records retention requirements. Respond to vendor inquiries and internal staff questions regarding invoice status, payment timelines, and account discrepancies in a timely and professional manner. Process weekly check runs and approved emergency payments in accordance with established timelines, procedures, and authorization protocols. Reconcile vendor accounts, identify discrepancies, and escalate or coordinate resolution in alignment with established processes. Communicate professionally and effectively with internal departments, programs, and external vendors to support accounts payable operations. Perform other duties as assigned in support of departmental and organizational needs.

Qualifications:

Education:

High School Diploma or GED required An Associate’s degree in Accounting, Finance, or a related field is preferred; a combination of relevant education and experience may be considered in lieu of a degree

Experience:

Minimum of 2 years of accounts payable or related accounting experience required Experience processing invoices, managing payment workflows, and supporting vendor communications Experience working within an accounting or financial system preferred Experience in a nonprofit, multi-program, or high-volume environment preferred Demonstrated ability to manage multiple invoices, deadlines, and priorities with accuracy and attention to detail

Working Conditions/Physical Requirements:

Primarily office-based work with occasional travel to various locations for meetings or site visits. Ability to sit for extended periods while working on a computer. Occasional lifting of up to 25 lbs. for materials or office supplies. Standard office environment with exposure to typical office equipment, such as computers, phones, and printers. Ability to manage multiple tasks and projects in a fast-paced environment. Must be able to maintain confidentiality and professionalism in all interactions. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions, in accordance with applicable law.

Compliance Requirements:

Must Be At Least 21 Years of Age Class One Fingerprint Clearance Card Central Registry Background Check Drug Screening Valid Unrestricted Driver’s License Current Auto Liability Insurance 39 Month Motor Vehicle Record Adhere to all organizational policies, including the Code of Conduct, professional standards, and relevant regulations.

Mandated Reporter Requirements:

As a mandated reporter under Arizona statute A.R.S. § 13-3620, you are required to immediately report any suspected abuse or neglect of a minor to your Supervisor, Manager, Director, Clinical Director, or Chief Officer, who will assist in making the appropriate report to authorities. Reports should be directed to either the local law enforcement agency or child protective services (1-888-SOS-CHILD). Abuse suspected of involving a family member or legal guardian should be reported to child protective services, while other cases should be reported to law enforcement.

Responsible to: Controller Supervisory Responsibilities: None