Accounts Payable Specialist

This position is primarily responsible for processing all invoices and requests for payments in an accurate and timely fashion.

Primary Duties

1. Process invoices and requests for payment and expense reimbursements.
2. Maintain and reconcile all unused credits and pursue all available balances for cash refunds when appropriate.
3. Work closely with purchasing department to maintain accurate supplier information including address, Tax ID number, payment method and contact.
4. Assist in reconciling periodic statements from suppliers against internal records.
5. Enter W9 forms into AP database for 1099 purposes.
6. Provide support and information to external departments that have questions regarding processed AP transactions.
7. Provide requested reports and data to other Business Office personnel on an as-needed basis.
8. Work closely with the Purchasing Department on PO-related matters.
9. Provide refresher training to campus for Accounts Payable practices.
10. Provide accurate information for the annual audit and other external reporting requests.
11. Review campus contracts to ensure most favorable payment terms for Messiah.
12. Assist in testing IT system upgrades related to accounts payable.
13. Maintain consistent and reliable attendance.

Secondary Duties

1. Support the Business Office on an as-needed basis
2. Other duties as assigned.

Education Required

Bachelor's Degree

Education Preferred

Bachelor's Degree in Accounting, Finance, or Business

Experience Required

2 years AP or closely related experience

Skills, Characteristics Required

•  Strong understanding of computer-based accounts payable processes and systems.
• Strong computer proficiency in Microsoft Excel and Office Suite.
• Strong interpersonal and customer relations skills.
• The ability to perform detailed-oriented work accurately and pursue issues and questions in a diligent fashion.
• Wording understanding of IRS Form 1099 rules and regulations.
• A deadline-oriented and customer focused work ethic.