Accounts Payable Representative

About Westbrook Service Company:

Westbrook Vision
To be a thriving company that makes a lasting impact in Central Florida for generations to come.

Westbrook Mission
To create an employee experience so profoundly different that it leads to changed lives and customers for life.

Job Type: Full-time

Pay: $21.00 - $23.00 per hour

Schedule: Monday to Friday 8:00am – 5:00pm

Employee Benefits:

• Health Insurance - 87% Paid by the Company (Employee Plans starting at less than $11 per week)
• Paid Time Off (PTO)
• Paid Holidays per year – 8
• Paid Sick days per year – 3 (Paid out yearly if not used)
• Paid Hurricane Days – 3
• Paid Paternity/Maternity Leave
• Paid Life Insurance
• Paid Dental Premiums
• Paid Long-Term Disability Insurance
• 401K Match – Plan Increasing up to 7.5%
• Vision insurance and Free Prescription Safety Glasses
• Gym Membership Reimbursement
• Free Annual Premium Brand Work Boots
• Fun Team building Outings (Universal, Top Golf, and Andretti)
• AND MORE!

Company Paid for Education Opportunities:

• Language – Spanish and English
• Health and Wealth Education
• Emotional Intelligence, Leadership and Advancement Training

Key Responsibilities of the Accounts Payable Representative include:

• Process vendor invoices in a timely and accurate manner.
• Ensure proper documentation is obtained and recorded in the accounting system prior to data entry.
• Verify that invoices have the proper approvals and are coded properly according to company policy.
• Process weekly vendor payment runs using checks, EFT payments, or inline portals upon approval by CFO. 
• Ensure timely payments are made to vendors by processing and scheduling payments. 
• Reconcile vendor statements and resolve discrepancies.
• Communicate with vendors and employees and respond to inquiries in a professional and timely manner.
• Assist with month-end and year-end close procedures, including but not limited to 1099 requirements.
• Maintain accurate records of all accounts payable transactions.
• Provide support for audits, both internal and external, as needed and assist with other accounting projects as assigned.
• Manage company purchasing programs.
• Utilize RAMP to ensure employees are coding, recording, and providing receipts for credit card purchases.
• Collect W9s from new vendors.

Qualified candidates will have:

• High School Diploma, G.E.D., or Equivalent; College Degree preferred.
• 2+ years of experience in accounts payable or related field experience with AP cycles, cutting checks, making EFT payments, and reconciling banking, credit, and vendor statements.
• Outstanding written, verbal, and customer service communication skills.
• Experience working with accounting software.
• Experience working with purchase order processes and automated workflows.
• Experience handling phone calls, working in customer service a plus.

We are a Drug Free Workplace and Equal Opportunity Employer.

Our employee selection process includes the following: drug testing, background check, driving record check, and pre-employment assessments.