Accounts Payable Representative

Accounts Payable Representative Opportunity:

The Accounts Payable Representative is responsible for processing, tracking, and recording vendor, staff, and credit card payments in an accurate, efficient, and timely manner. This role ensures compliance with organizational policies, accounting standards, and regulatory requirements while supporting internal departments and external vendors through effective communication and documentation management.

What You’ll Get:

• The starting pay range for this role is $21.73 -$23.67 based on education and experience.
• This job is a full-time, in person position, usually working weekday business hours.
• PTO, paid holidays, health insurance, dental insurance, vision insurance, on-site bistro and cafeteria, employee assistance program, newly updated facility, and more.
• As a full-time employee of NCHC, you are eligible for the Wisconsin Retirement System (WRS). The WRS is a hybrid defined benefit plan. It contains elements of both a 401(k) or defined contribution plan and a defined benefit plan. Participating staff contribute 7.2% and NCHC will match this at 100% each pay period!

What You Bring:

Required:

• High School diploma or equivalent.
• One or more years of experience in accounts payable, or related accounting experience.
• Working knowledge of basic accounting principles.
• Strong attention to detail and accuracy.

Preferred:

• Associate’s degree in Accounting, Finance, or a related field.
• One or more years of experience in healthcare accounts payable.

In evaluating candidates for this position, North Central Health Care may consider a combination of education, training, and experience which provides the necessary knowledge, skills, and abilities to perform the duties of this position. 

What an Accounts Payable Representative does at NCHC:

• Collect, review, and organize invoices, reimbursement requests, credit card reconciliations, and supporting documentation.
• Verify invoices for accuracy, completeness, proper approvals, and compliance with organizational policies.
• Obtain required documentation such as W-9 forms, purchase orders, receiving documentation, and authorization signatures.

• Prepare and enter accounts payable batches into the accounting system with accurate coding, effective dates, and due dates.
• Reconcile invoice batches, ACH transactions, and credit card disbursements to supporting documentation and general ledger entries.
• Identify and resolve discrepancies prior to payment processing.

• Process weekly check runs and electronic payments, ensuring totals reconcile with system reports.
• Prepare, distribute, and document payments to vendors and service providers.
• Process staff reimbursement payments in accordance with internal reimbursement policies.

• Review and reconcile credit card statements, receipts, and reconciliation forms to ensure policy compliance.
• Enter credit card and ACH disbursements accurately and balance totals to financial records.

• Prepare checks, obtain required approvals, coordinate deposits, and maintain receipts and audit trails for donated funds activity.

• Communicate with vendors and internal departments to resolve invoice issues, payment discrepancies, or missing documentation.
• Follow up on delayed approvals or incomplete submissions and escalate issues to the Manager of Accounting when necessary.
• Assist with vendor setup and maintenance, including tax documentation and compliance.

• Scan and index accounts payable documentation into Laserfiche or other document management systems.
• Maintain organized electronic and physical records in accordance with retention requirements.
• Assist with audits by preparing documentation and responding to auditor requests.

• Perform other accounting-related duties as assigned.

Who We Are:

Nestled in the heart of Central Wisconsin, North Central Health Care (NCHC) is a healthcare organization formed over fifty years ago as a partnership between three Central Wisconsin counties - Langlade, Lincoln, and Marathon. NCHC employs more than 600 professionals in diverse roles across a variety of care and work environments. We provide passionate and high-quality care for individuals and families within the fields of mental health treatment, addiction services, long term care, short term care, physical therapy, crisis stabilization and so much more. We have amazing employees who provide exceptional care and want to add to our team. You can visit our website at www.norcen.org/careers to learn more.

In compliance with the American with Disabilities Act, NCHC will provide reasonable accommodations to qualified individuals and encourages both prospective and current employees to discuss potential accommodations with the employer. North Central Health Care is an Equal Opportunity Employer.