Accounts Payable Representative

Job Title:

• Accounts Payable Representative at Metro Elevator NY NJ, Inc.

Location:

• Kenilworth, New Jersey - This is an in-office role.

Overview:

At Metro Elevator NY NJ, our Accounts Payable team plays a critical role in maintaining accurate financial records and ensuring vendors are paid accurately and on time. We're looking for an Accounts Payable Representative who is detail-oriented, organized, and dependable, with a strong commitment to accuracy and customer service. This role will support Metro Elevator NY NJ, Inc. by managing day-to-day accounts payable activities, resolving invoice and payment issues, and helping ensure consistent and efficient AP processes across the organization.

Employment Status/Expectations:

• Full Time

Key Responsibilities (including, but not limited to):

Accounts Payable & Accounting Support

• Process and review vendor invoices for accuracy, proper coding, approvals, and timely payment in accordance with company policies and procedures.
• Reconcile vendor statements, accounts payable balances, and related general ledger accounts to ensure accuracy and resolve discrepancies.
• Assist Metro Elevator NY NJ, Inc. with accounts payable support and research and resolve complex invoice, payment, and transactional issues.
• Prepare and post month-end accounts payable and accounting entries.
• Maintain accurate and organized AP records, workpapers, and supporting documentation for internal review and audit purposes.
• Monitor invoice and payment activity to help ensure vendors are paid accurately and timely while maintaining appropriate documentation and internal controls.

Purchase Order Management & Vendor Billing Review:

• Review and process purchase orders to ensure accuracy, proper authorization, and coding.
• Match vendor invoices to approved purchase orders and receiving documentation, verify pricing and quantities, and ensure all vendor billings align with the associated job, contract, or project requirements before payment processing.
• Review charges for accuracy, allocate costs to the appropriate job or department, and coordinate with project managers, field personnel, and vendors to resolve billing discrepancies and maintain accurate job costing records.

Collaboration & Reporting

• Work closely with the Business Manager and internal team to meet accounts payable deadlines.
• Partner with Metro division administrative teams to promote consistent accounts payable practices, adherence to accounting policies, and standardized processes across Metro entities.
• Communicate with vendors and internal teams to research invoice discrepancies, resolve payment issues, and respond to account inquiries in a timely and professional manner.
• Support internal and external audits by preparing accounts payable schedules, reconciliations, documentation, and responding to auditor requests.
• Assist with compiling monthly and quarterly financial reporting information and accounts payable data for management review.
• Identify opportunities to improve, automate, and streamline accounts payable processes to increase efficiency, accuracy, and consistency.
• Maintain confidentiality and exercise sound judgment when handling financial information, vendor records, and payment-related documentation.

Qualifications / Skills & Competencies:

• Bachelor's degree in Accounting or Finance (required)
• 1–4 years of experience in accounting, bookkeeping, or accounting operations
• Proficiency in Excel (comfortable working in spreadsheets daily)
• Self-motivated, trainable, and eager to learn

• Experience supporting multiple entities or business units
• Organized and deadline-driven

• High attention to detail and accuracy.
• Strong organizational and time management skills.
• Collaborative mindset and clear communication skills.

Compensation and Benefits:

• Salary commensurate with qualifications
• Health, dental and vision insurance
• Paid time off
• 401k plan with employer matching contribution

Equal Opportunity Employer:

• Metro Elevator is committed to providing reasonable accommodation as an Equal Opportunity Employer to applicants with disabilities. If you require assistance or accommodation to complete your application, please contact us at jodihart@metro-elevator.com. Please provide your contact information and a description of your accessibility issue. We will make a determination on your request for reasonable accommodation on a case-by-case basis.
• Metro Elevator is proud to be an Equal Opportunity Employer. As such, we provide equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, pregnancy, genetics, or any other legally-protected status.

Company Background:

Founded in 1987, Metro Elevator has been exclusively dedicated to maintaining, repairing, modernizing and installing elevator systems for over 35 years. Metro Elevator maintains commercial facilities in over 40 states nationwide serving every major industry, including automotive, hospitality, healthcare, finance, government, education, energy and tech.

Metro Elevator NY NJ, a local beacon of our broader operations, stands as an independent and locally owned division with a laser-focused dedication. Here, we uphold the Metro Elevator legacy of excellence and tailored service, ensuring that our clients' facilities are not just operational but optimally so.