Accounts Payable Representative

SUMMARY:

The Account Payable Clerk is involved in providing financial, administrative and clerical support to the organization. This position will complete payments and control expenses by receiving payments, processing, verifying and reconciling invoices. This position will ensure day-to-day management of payment cycles are completed in a timely and efficient manner.

PRIMARY RESPONSIBILITIES:

Reviewing multiple invoices for accuracy and authorization, assign proper coding, (e.g. account number, vendor number, USD/CAD designation). Ensure invoices are sorted by accounting periods, put into vendor number and company order and entered in computer system.  Proper credit terms are utilized and appropriate discounts are taken. Follow appropriate guidelines re: taxes. Entering certain bills into spread sheets ensuring the invoice is broken down properly. Assist with cheque run procedures. Match invoices to cheque copies and file properly. Photocopying and scanning appropriate paperwork for specific vendors. Maintain an accurate and up-to-date vendor list. Sorting incoming mail. Filing invoices in appropriate files. Enter employee expenses ensuring that proper tax information is entered correctly. Entering credit card information into different categories, verifying that taxes are correct for deductibles and non-deductibles. Respond to various phone calls and email queries. All other duties as required.

REQUIREMENTS/QUALIFICATIONS:

Must be able to maintain the confidentiality of records. Operate within specific scheduling requirements and meet certain weekly and month-end deadlines. Attention to detail and ability to maintain accurate, up-to-date records. Organized and able to prioritize tasks. Intermediate level of Excel

WORKING CONDITIONS:

Salaried position based on 40 hours per week Manual dexterity required to use desktop computer and peripherals. Overtime as required.