Accounts Payable/Receivable Specialist

QUALIFICATIONS:

1. Associate's Degree or equivalent work-related experience

2. Such alternatives to these qualifications, as the board may find appropriate and acceptable

REPORTS TO: Finance Supervisor

SUMMARY: Under general direction assists the Finance Supervisor in administering the financial affairs of the District to ensure prompt and efficient operation, which includes accurate recordkeeping and documentation.

PERFORMANCE RESPONSIBILITIES:

-Conducts a wide variety of clerical and accounting administrative duties including, but not limited to, maintaining financial records, generating financial and accounting reports, preparing special documents, keying data, maintaining and coordinating budget related transactions, etc.

-Reconciles financial records and prepares status reports.

-Assists with various accounting tasks including budgeting, audit tasks, reports preparation, research, etc.

-Performs clerical duties associated with office activities, such as typing, preparing copies, screening incoming calls and mail, etc.

-Accurately prepares and maintains all financial transactions for payment to include matching receiving reports to invoices on a daily basis.

-Properly codes accurate invoice and payment amounts to the accounts for general fund, federal funds, EIA funds, and building funds. Verifies and maintains an up-to-date master vendor list and assigns vendor numbers appropriately.

-Demonstrates the ability to process accurately all travel vouchers and purchased services in a timely manner.

-Reconciles all utility bills for each location with accuracy and punctuality.

-Accurately prepares and maintains all expenditure claims in accordance with Board of Education policies and government regulations.

-Reviews and prepares accurate 1099s and distributes them appropriately. Demonstrates the ability to respond appropriately to all requests from employees and outside vendors or agencies.

-Furnishes correct information to external auditors for end-of-the-year audit.

-Recognizes and follows the appropriate procedures in the "chain of command" as designated by board policies and/or administrative procedures.

-Presents a positive image of the Ware Shoals School District 51 at all times.

-Performs other related duties as required.

TERMS OF EMPLOYMENT: 220 days/WSSD51 salary scale

EVALUATION: Annual evaluation in accordance with provisions of the Board's policy or Superintendent's approved plan.

This job description is not intended as a complete listing of job duties. The incumbent is responsible for the performance of other related duties as assigned/required.