Accounts Payable/Receivable Coordinator

Additional Considerations (if any):

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At Amber Specialty Pharmacy, our commitment to patient care is unmatched. Enjoy fulfillment in a career where you have the opportunity to make a positive impact on patients with complex and chronic conditions.

• Hours: Monday-Friday (40 hours per week)

• Six paid holidays

• Must pass post-offer, pre-employment drug and background tests as allowed by state, federal, local ordinance, statutes and licensing/accreditation requirements.

Accounts Payable/Receivable Coordinator

Department: Finance

Reports to: Director, Financial Reporting

Direct Reports: NA

FLSA: Non-Exempt/Hourly

EEO: Professional

General Functions:

The Accounts Payable/Receivable Coordinator is responsible for supporting the organization's accounting operations by performing accounts payable and accounts receivable functions, including processing invoices and payments, managing receipts and bank deposits, maintaining accurate financial records in accordance with generally accepted accounting principles (GAAP), assisting with financial reporting and analysis, reconciling accounts, coordinating customer and third-party payments, processing employee expense reimbursements, maintaining financial documentation, and providing general administrative support.

Primary Responsibilities:

• Maintains Accounts Payable ledger, including entering invoices, credit memos, payment of invoices (check, credit card, or ACH), attaching check stubs, and mailing checks.

• Assists with preparing month-end reporting journal entries and reconciliations, including but not limited to revenue reports, aging reports of receivables, variance reporting, and sales and use tax.

• Prepares daily bank deposits and transmits them to the financial institution. 

• Initiates and enters, and records ACH information and payments.

• Records electronic payment information as it is received. 

• Runs and exports reports from the pharmacy operations system. 

• Conducts monthly reconciliation of the company's commercial credit card program.

• Prepares monthly gross profit analysis reports. 

• Assist in preparing and filing various state and federal surveys and reports.

• Displays leadership skills and a positive demeanor and is always approachable to other team members.

• Coordinates cash receipt payments from customers and insurance and posts them to accounts daily.

• Answers daily questions generated by other departments regarding payments and charges to accounts.

• Reconciles payment information with Accounts Receivable System.

• Reconciles receivable balances to the General Ledger monthly. Maintains files for payment batches posted to Accounts Receivable System.

• Maintaining records of overpayments, underpayments, and payments in error by researching and recording transactions made. 

• Utilize company equipment to include: calculator, telephone, copier, fax, PC.

• Downloads/retrieves files that coordinate with payment information from provider portals.

• Discuss missing/incomplete payment information with payers.

• Reports to work when scheduled and on time.

• Performs other job-related duties and special projects as required.

• This is an office-based position.

Required Qualifications:

• HIPAA trained and the ability to work with and protect highly confidential patient and employee information.

• Working knowledge of the healthcare industry.

• Two or more years of similar or related work experience preferred.

Professional Competencies:

• Advanced knowledge of MS Excel preferred.

• Proficient with MS Word, Outlook, and accounting software.

• Knowledge of finance, accounting, budgeting, and cost control principles, including Generally Accepted Accounting Principles preferred.

• Attention to detail with emphasis on organizational skills.

• Self-initiative. 

• Ability to work with all levels of internal management and staff, as well as outside clients and vendors.

• Knowledge of automated financial and accounting reporting systems preferred.

• Knowledge of federal and state financial regulations preferred.

• Demonstrated ability to meet tight deadlines.

• Ability to maintain the confidentiality of company information, including customers.

Educational Requirements:

Preferred

• Bachelor's degree in Accounting or a related field preferred.

Licensure and Certification Requirements:

• N/A

Physical Requirements:

• Must be able to remain in a stationary position –up to 90% of the time.

• The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc., and traverse conferences, meetings, and remote events.

• Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.

• The ability to communicate information and ideas so others will understand. Must be able to exchange accurate information in these situations.

• The ability to observe details at close range (within a few feet of the observer).

Working Conditions:

• Normal office environment.

Equipment Used to Perform the Job:

• Computers, keyboards, mouse, monitors, fax, and/or headsets for phone work. Software specific to the position, including but not limited to Microsoft Office. Must lift and traverse the area to move paper and supplies to use the equipment.

Contacts:

• Frequently interact with co-workers, intradepartmental staff of the Company, managers and leaders.

Confidentiality:

• The position Interactions with medical personnel and patients and accesses proprietary and medical (HIPAA) information in various interactions and matters. 

This is not intended to be an all-encompassing list of duties. The job mentioned above is to be used as a guide to assist in accomplishing company objectives, covering only primary functions and responsibilities. Amber Specialty Pharmacy/Hy-Vee Pharmacy Solutions retains the right to change or assign other duties to the job

Candidates must be able to pass a pre-employment drug test, background check, and health screening (if applicable).

Apply now and join our mission to provide exceptional patient care!