Accounts Payable / Receivable Associate

Role Objective/Summary

The Accounts Payable/Receivable Associate provides essential support to the Property Accounting team by performing accounts payable and accounts receivable functions accurately and efficiently. This role serves as a backup resource for the Accounts Payable and Accounts Receivable teams, helping ensure timely processing of invoices, payments, receipts, collections, and account reconciliations. 

Essential Functions

· Scan and route invoices through the approval workflow for property and general managers.

· Process vendor invoices and payments in accordance with company policies and payment schedules.

· Research vendor statements, request missing invoices, and follow up on outstanding vendor payment issues.

· Review and resolve invoice discrepancies, coding issues, and payment exceptions.

· Setup and maintain vendor records and documentation.

· Process and post tenant, owner, customer, and boater payments. 

· Research and resolve payment discrepancies and unapplied cash transactions.

· Respond to inquiries regarding account balances, payments, and receivable activity.

· Post returned payments in the system and notify relevant staff.

· Provide cross-functional support and backup coverage for Accounts Payable and Accounts Receivable team members.

· Assist with month-end close activities, account reconciliations, and special projects as assigned.

· Assist with annual 1099 preparation and reporting.

· Maintain accurate electronic records and supporting documentation in accordance with company policies and audit requirements.

· Provide front desk coverage as needed.

· Adhere to Founders 3 policies, procedures, and standards including, but not limited to, proper attire, professionalism, and integrity.

· Communicate in a professional, effective, and courteous manner, both verbally and in writing, when dealing with teammates, owners, clients, vendors, and guests.

· Demonstrate a commitment to meeting deadlines, achieving goals, solving problems, and delivering quality results.

· Work effectively both independently and within a team environment.

· Perform other duties as assigned.

 Technical Skills and Work Experience

· Associate degree in Accounting, Business Administration, or a related field; equivalent combinations of education and relevant experience will be considered.· Minimum of 2 years of experience in accounts payable, accounts receivable, or general accounting support.· Experience in real estate, property management, marina management, or a related industry is preferred but not required. · Strong written, verbal, and interpersonal communication skills.· Proficient in Microsoft Office Suite, with strong Excel skills.· Highly organized with excellent attention to detail, problem-solving ability, and time-management skills.· Ability to manage multiple priorities and meet deadlines in a fast-paced environment.· Working knowledge of Yardi, AvidXchange, QuickBooks, or other property management/accounting software is preferred.· Experience with electronic invoice processing and payment systems is a plus.