Accounts Payable/Receivable Associate

Accounts Payable/Receivable Associate

Employment Type: Full Time, Onsite
Benefits: Medical, Dental, Vision, Paid Vacation, Sick & Holidays; Company paid Life and Disability Insurance; 401k savings plan with employer matching
Voluntary Benefits: Supplemental Life Insurance, Critical Illness, Accident Coverage, & Pet Insurance
Department: Finance and Accounting

Job Summary:
This role is responsible for performing approximately 60% accounts receivable and 40% accounts payable functions. In addition, this role provides general administrative support, including filing, processing incoming and outgoing mail, coordinating UPS shipments, and managing package deliveries. The position also oversees office supplies and breakroom inventory, ensuring stationery, snacks, and other office essentials are ordered, stocked, and readily available to support daily business operations.

Key Responsibilities:

• Enter and reconcile customer payments from credit cards and contract fuel purchases.
• Maintain supplier accounts related to maintenance operations.
• Accurately enter credit purchases into Concur Expense Management System.
• Maintain department files and ensure records are organized and up to date.
• Collect, sort, and distribute incoming mail on a daily basis.
• Coordinate outgoing UPS shipments and manage incoming package deliveries.
• Monitor and maintain office supply, stationery, and breakroom inventory by placing online orders and replenishing stock as needed.
• Provide general administrative support to the Accounting department as needed.
• All other duties as assigned by management.

Requirements:

• High school diploma or equivalent required; Bachelors degree in Accounting, Business, or a related field preferred.
• One to three years of general office experience required; accounts payable and/or accounts receivable experience is preferred. 
• Proficient in Microsoft Office Suite, including Word, Excel, and Outlook. 
• Strong data entry skills with excellent attention to detail and basic mathematical aptitude.
• Strong organizational and time management skills with the ability to prioritize tasks and meet deadlines. 
• Self-motivated with the ability to work independently and manage multiple responsibilities.
• Excellent customer service and communication skills, with the ability to interact professionally with internal and external customers to research and resolve issues. 
• Experience using computerized accounting software is preferred but not required.