Accounts Payable Receivable Assistant

Century Linen & Uniform is seeking a Full-Time accounting assistant for our Gloversville, NY facility. 

Location: 335 N Main St. Gloversville, NY 12078

Hours- (7)8am-4:30(5)pm M-F  

Accounting Assistant Position

Job Summary:

The Accounting Assistant is responsible for completing customer payments, maintain the accounts receivable ledger, cross-trained on vendor payments and assist the accounting team as needed. The Accounting Assistant must comply with established policies and procedures, assists in all aspects of financial reporting.

• Accurately apply customer payments to accounts using ERP systems
• Investigate and resolve discrepancies related to payments, deductions, or chargebacks
• Monitor aging reports and follow up on outstanding invoices
• Communicate with customers regarding billing issues and payment status
• Collaborate cross-functionally with sales, customer service, and accounting teams
• Assist with month-end closing processes and financial reporting
• Reconcile daily cash receipts across various payment methods (ACH, wire, check, credit card)
• Prepare and maintain customer account statements and billing history
• Identify and escalate problem accounts for further action or collection procedures
• Support audits by providing documentation and transaction histories as needed
• Generate periodic reports for management review, including AR aging and payment trends
• Maintain up-to-date customer master data, including banking and contact information
• Assist with implementing process improvements to enhance efficiency and accuracy
• Cross trained on accounts payable responsibilities
• Ensure compliance with internal controls, company policies, and accounting regulations
• Coordinate with banks or financial institutions to resolve transaction errors
• Provide support as needed to the accounting team
• Other duties as needed. 

Supervisory Responsibilities:

N/A

Travel Required:

N/A

Physical Requirements:

The position requires considerable sitting, typing and the ability to move objects of less than 25 pounds.

Work Environment:

The working environment is indoors and is seasonally heated and cooled with minimal noise levels. The

position requires the ability to communicate in person, telephonically and via email

Minimum Qualifications:

• Knowledge of general accounting principles, regulatory stands and compliance requirements.
• Accounts Payable knowledge
• Strong attention to detail, goal oriented
• Experience with QuickBooks
• High degree of accuracy, attention to detail and confidentiality
• Excellent written and verbal communication abilities
• Ability to prioritize and manage multiple responsibilities

Preferred Qualifications:

• High School Diploma and/or Associate’s Degree
• Previous Accounting and/or office experience
• Experience with accounting software