Accounts Payable / Purchasing Card Specialist

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Position Summary
• Responsible for the day-to-day operation of the purchasing card functions, promoting the program benefits, and providing support for Accounts Payable.

Education
• Bachelor’s degree Accounting or related field

Licenses and Certification
• N/A

Experience and Skills
• Technical Experience: 2 years

Role Specific Responsibilities

• Work directly with management, auditors, and others to answer questions and articulate variances regarding all aspects of the Purchasing Card and Accounts Payable process.
• Provide a leadership role within the Accounting Department in developing, implementing, and maintaining the operational and procedural aspects of the department.
• Maintain accurate, easy to follow, electronic procedures for each responsibility.
  • PCARD: Maintain purchasing card accounts including account set-up, account closing, approval limits, and application of Merchant Category Codes to accounts.
  • PCARD: Review of transaction data and cardholder reconciliations on an on-going basis to resolve issues with improper use and identify opportunities for card holder training.
  • PCARD: Serve as liaison to issuing bank, building a strong relationship that results in increased customer service to cardholders and expanded use of products offered by bank.
  • PCARD: Develop necessary reconciliation process and resolution of issues with purchasing card payments to vendors.
  • PCARD: Educate cardholders through training classes, focused communications, and end-user training material.
  • PCARD: Recommend and implement improvements to the program to increase growth.

• AP: Manages supplier records and relations.
• AP: Ensure that all properly approved and documented invoices and payment requests are processed for payment in accordance with supplier requirements or other agreed upon terms.
• AP: Manage cash flow, taking advantage of discounts from suppliers that offer them, eliminating late fees, using payment method for each supplier that maximizes cash.
• AP: Work with Materials Management Department to ensure a smooth flow of purchase requisitions and invoices received for processing and/or payment.
• AP: Prepare and distribute 1099’s annually per IRS guidelines.  Verifies supplier W-9 information using IRS TIN matching program.
• AP: Serve as liaison for AP staff, resolving issues that arise, elevating to Manager as needed.
• AP: Educates AP service customers through training classes, focused communications, and end-user training material.
• AP: Review of Physician contracts to ensure physicians are paid accurately and timely
• Manage escheatment process, ensuring accurate and timely filing to states as required.

Compensation (Commensurate with experience):

To access our Benefits Guide/Plan Information, please click the link below:

http://www.sih.net/careers/benefits