Accounts Payable / Payroll Processor

About WSESU

At WSESU, we are committed to engaging hearts and minds for a limitless future - where students want to learn, staff want to work, and families want to live. We celebrate all dimensions of diversity and strive to be a place where everyone feels a sense of inclusion and belonging. We are actively seeking to create a more diverse institutional culture because teams are stronger and more innovative with different perspectives and experiences.

The Windsor Southeast Supervisory Union is situated on the banks of the Connecticut River in southeastern Vermont. Our SU comprises three Vermont village and town school districts to provide learning environments for students from pre-kindergarten to grade twelve. Educating students from Windsor, West Windsor, Hartland, and Weathersfield, school structures include one K-6 elementary school, two K-8 elementary/middle schools, one K-12 school, and a supervisory union-wide early childhood educational program.

Position Summary

The Accounts Payable / Payroll Processor supports the financial operations of the school district by managing accounts payable for multiple funds/entities, processing payroll, performing bank reconciliations, maintaining student accounts, and administering the Student Activity Management and (SAM) system. This position plays a key role in ensuring accurate financial reporting, compliance with state and federal regulations, and effective stewardship of district and student funds as well as other duties as assigned.

Key Responsibilities

Accounts Payable (AP)

• Process accounts payable for multiple district entities/funds in a timely and accurate manner
• Review, code, and enter invoices in accordance with district policies and budget allocations
• Prepare and process payments, including checks and electronic payments
• Maintain vendor files, including W-9s and required documentation
• Respond to vendor and staff inquiries regarding invoices and payments
• Ensure compliance with district procedures, internal controls, and audit requirements
• Process and record daily deposits ensuring accurate and timely posting to accounts receivable and proper reconciliation of all funds

Payroll Processing

• Process payroll for assigned district employees in accordance with contracts and collective bargaining agreements
• Maintain accurate payroll records, including wages, deductions, and benefits
• Ensure compliance with federal and state wage and hour laws, tax reporting, and retirement system requirements
• Coordinate with Human Resources on staffing changes, new hires, terminations, and leave tracking
• Assist with year-end payroll reporting (W-2s, audits, etc.)

Bank Reconciliations

• Perform monthly reconciliations of district bank accounts and student activity accounts
• Investigate and resolve discrepancies in a timely manner
• Maintain organized records to support audits and financial reporting

Student Accounts

• Manage student account billing, payments, and balances
• Post transactions and maintain accurate and up-to-date records
• Respond to parent/guardian inquiries in a professional and timely manner
• Assist with reporting and account tracking as needed

Student Activity Management (SAM) Administration

Qualifications

Education & Experience

• Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred
• Minimum of 2–5 years of experience in accounting, payroll, or school business operations

Skills & Knowledge

• Knowledge of governmental or fund accounting principles preferred
• Familiarity with school finance systems and student activity fund management a plus
• Strong attention to detail and accuracy
• Ability to interpret contracts and apply payroll rules accordingly
• Proficiency in accounting software and Microsoft Excel
• Strong organizational, time management, and multitasking skills
• Ability to maintain confidentiality and exercise sound judgment
• Strong interpersonal and customer service skills when working with staff, students, and families

Work Environment

Office-based position within a school district administrative setting

Regular interaction with district staff, and administrators

Reports To

Director of Human Resources & Business Services

Key Competencies

• Integrity and accountability
• Attention to detail
• Organization and efficiency
• Communication and customer service
• Ability to work independently and collaboratively