Accounts Payable

ACCOUNTS PAYABLE SPECIALIST

Reports to Accounting Manager

Company overview

Work with a strong organization summarized below:

Palmer Trucks is a full-service Kenworth dealership network serving Ohio, Indiana, Kentucky and Illinois with a comprehensive package of products and services. As a family-owned business with more than a half-century history of growth and success, Palmer Trucks has grown to a team of 650 individuals. With more than two million trucks on U.S. highways and interstates at any given time, a paramount need exists to keep the industry moving forward – 24 hours a day, 7 days a week. 

We maintain a commitment to forming authentic and valuable connections through fulfilling the industry’s unique, time-sensitive needs as a trusted partner. We accomplish this by providing products and services of the highest quality and value – personalized for you. Because of this philosophy, we develop and nurture long-term, valuable relationships with our partners. The Palmer Trucks team has the utmost privilege and gratitude of doing business, and these core values are what keep customers returning year-after-year and are what have kept us On the Road Since 1965. 

Summary

The Accounts Payable Specialist is responsible for performing advanced accounts payable functions, including processing invoices, reconciling vendor statements, and ensuring timely and accurate payments. This role requires a strong understanding of accounting principles, attention to detail, and the ability to work independently and collaboratively within a team. 

Key Responsibilities

• Assist in reviewing and entering invoices into the accounting system 
• Help prepare payments via checks, ACH, or wire transfers 
• Respond to basic vendor inquiries via email or phone 
• Support the reconciliation of vendor statements and payment discrepancies 
• Maintain orderly and up-to-date digital filing system 
• Assist with data entry and other administrative accounting tasks 
• Help ensure compliance with company procedures and financial controls 

Business Skills

Candidate has demonstrated a strong set of business skills listed below.

• Personal Accountability - Being answerable for personal actions. 
• Time and Priority Management - Prioritizing and completing tasks in order to deliver desired outcomes within allotted timeframes 
• Teamwork- Cooperating with others to meet objectives. 
• Diplomacy - Effectively and tactfully handling difficult or sensitive issues. 
• Customer Focus - Anticipating, meeting and/or exceeding customer needs, wants and expectations. 
• Interpersonal Skills - Effectively communicating, building rapport and relating well to all kinds of people. 

Behaviors

Individual needs to have the following behaviors for superior job performance.

• Interaction - The job requires frequent communication and engagement with others. 
• People-Oriented - The job requires building rapport with a wide range of individuals. 
• Customer-Oriented - The job requires identification and fulfillment of customer expectations. 
• Persistence - The job requires finishing tasks despite challenges or resistance. 
• Following Policy - The job requires adhering to rules, regulations or existing methods. 
• Consistent - The job requires predictable performance in repetitive situations. 
• Organized Workplace - The job requires establishing and maintaining specific order in daily activities. 

Qualifications and Other Requirements

• Strong attention to detail and accuracy 
• Willingness to learn and take direction from senior accounting staff 
• Proficiency with Microsoft Office (especially Excel) 
• Working hours: The individual will be required to work M-F from 8-5 and possible extended hours based on business needs. They may also need to be available for on-call or emergency situations. 

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  

• Mobility: The Accounts Payable Clerk II should be able to move around the office or reception area comfortably, including walking, standing, and potentially climbing stairs. 
• Vision:/Hearing Good eyesight and visual acuity are important for the position to read and process written information. The individual should have good hearing to effectively communicate with visitors, clients, and colleagues.  
• Manual dexterity: The individual should possess good manual dexterity to handle various tasks, such as operating a phone system, computer, keyboard, and other office equipment efficiently. 
• Lifting: While lifting heavy objects may not be a frequent requirement, the individual may occasionally need to handle packages, mail, or other items of moderate weight. 

Benefits

Palmer Trucks is a family-owned company with nearly 60 years of success, treating everyone with respect and dignity. Our team is always ready to help you find the best benefits package for you and your family.  

Individual, spouse and family coverage. Multiple products are affordable and provide value for you and your family.

• Health and Wellness Benefits  
• Medical Insurance  
• Dental Insurance  
• Vision Insurance 
• Company Paid Short Term Disability and Life Insurance. 
• Supplemental Products like Long-Term Disability  

Financial Stability and Retirement Preparedness:

• Our 401(k) program includes a company match  
• Retirement Planning Assistance  
• Financial Guidance and Education  

Paid Time Off:

• Full-time employees enjoy paid holidays and personal time  
• Vacation based on the length of service.  

Resources when we face major challenges and life events:

• Life Insurance Hospital Stay, Critical Illness, other products 
• Bereavement Services and Employee Assistance Program 
• Mental Health Resources readily accessible and without stigma  

Paid Training and Tools Assistance to do the job right.

 Job Posting Information

This position is with an immediate opening start date and will allow for the proper notice for existing employer. Submit your resume with confidence that all contacts with us are completely confidential.  

 Palmer Trucks is committed to working with and providing reasonable accommodations to individuals with disabilities. If you would like to request a reasonable accommodation for a medical condition or disability during any part of the application process, please contact: hrteam@palmertrucks.com  

Palmer Trucks is an Equal Opportunity Employer. All Applicants are considered for employment without a regard to race, color, national origin, religion, sex (including pregnancy), age (40 or older), disability, veteran status or any other legally protected category.