Accounts Payable/Office Clerk

Job Title: Accounts Payable/Office Clerk Reports To: Senior Staff Accountant

FLSA: Non-Exempt – Part Time Work Location: Auburn YMCA  

$19-$22/hour

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General Functions:

Under the direction of the Senior Staff Accountant, the Accounts Payable/Office Clerk is responsible for ensuring accurate and timely processing of invoices, payments, and financial transactions. Additional responsibilities include supporting leadership, the Senior Staff Accountant, the HR Coordinator and the CFO with efficient office management and coordination.

 Responsibilities/Duties/Functions/Tasks:

The essential functions of this position include but are not limited to the following:

• Review, verify and process invoices, expense reports and purchase orders.
• Code invoices to align with proper GL accounts. Research any discrepancies and obtain required approvals for AP processing. 
• Maintain and distribute purchase orders and assist leadership with purchasing to also include tax exempt status. 
• Ensure vendor accounts are current and maintained.
• Communicates with vendors & other staff regarding purchases & outstanding balances.
• Communicates accounts payable information and procedures to appropriate staff.
• Review and reconcile credit card statements.
• Responsible for maintaining database of vendors in software.
• Assist in annual audit as requested by CFO.
• Processes office petty cash and replenishes account at month end and as needed.
• Support Senior Staff Accountant with additional financial accounts processing.
• Support HR Coordinator by maintaining new employee packets, tracking the completion of mandatory trainings and contributing to staff engagement activities. 
• Assist CFO and Admin Staff with spreadsheet reports and other requested financial information.
• Provide accounting and clerical support for the Annual Support Campaign.
• Responsible for filing and maintaining a well-organized filing system. 
• Attends required meetings and events, completes required training and responds to inquiries in a timely manner 
• Responsible for sorting and distributing mail and assisting with outgoing mail. Assisting with office equipment operations.  
• Greets visitors and serves as a point of contact for inquiries and helps as needed.
• Adheres to YMCA policies and procedures.
• All other duties as assigned.

Education and Experience: 

• High school diploma or equivalent; associate degree in accounting or business a plus.
• 1-3 years of accounts payable or general accounting experience.
• Strong attention to detail and accuracy.
• Proficiency with accounting software and Microsoft Excel.
• Ability to manage multiple priorities and meet deadlines.
• Excellent communication and customer service skills.
• Knowledge of accounting functions.
• Knowledge of and expertise using Microsoft office programs, especially Word and Excel. 
• Knowledge and ability to utilize and manage information through software applications.
• Excellent problem-solving skills.
• Strong data entry skills.
• Demonstrates excellent planning, organizational skills, and ability to multitask with minimal direction.
• Must have the ability to maintain confidentiality.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

• While performing the duties of this job, the employee is regularly required to communicate with other staff, members, program participants and volunteers. 
• The employee is occasionally required to remain stationary for extended periods to work on a computer. This may involve repetitive motion of hands and fingers.
• Specific visual acuity to work on a computer and read written text. 

Work Environment:

• The work environment is primarily indoors in a warm environment with low to moderate noise levels.