Accounts Payable Manager

Description

Position Summary:XL Industries, the parent company of XL Construction, Bradley Concrete, Arrow Rental and Supply, Elevated Construction Services, and TimberQuest is seeking an experienced Accounts Payable Manager to support its multi‑entity construction business in Milpitas, CA. This role is responsible for overseeing subcontractor and vendor payments, lien and compliance requirements, and the day‑to‑day management of a small AP team. The position plays a key role in maintaining strong controls, ensuring timely and accurate payments, and supporting project teams and accounting leadership across active construction projects.Key Responsibilities:

• Team Leadership & Oversight
• Manage and mentor a team of AP specialists, ensuring accurate and timely invoice processing, subcontractor payments, and compliance.
• Foster a collaborative and high-accountability team culture aligned with company values.
• Operational Management
• Oversee weekly subcontractor and vendor payment runs and ensure alignment with contract terms.
• Review and resolve discrepancies in subcontractor statements and manage supplier communications.
• Monitor and record lien waivers, preliminary notices, and supplier releases.
• Compliance & Controls
• Ensure compliance with construction lien laws and tax regulations.
• Review and manage monthly sales tax accruals and reporting.
• Lead reconciliation of General Ledger accounts associated with payables and company credit cards (e.g., Concur).
• Technology & Reporting
• Maintain and improve AP-related systems including Viewpoint and Concur.
• Generate, review, and present AP aging reports and other financial dashboards to senior leadership.
• Manage and update the online payment schedule and drive process improvements.
• Cross-Functional Collaboration
• Collaborate with Project Managers, Procurement, and Risk on subcontractor compliance and payment issues.
• Support month-end and year-end close activities in coordination with the accounting team.

• 7+ years of progressive AP experience, with 3+ years in management or supervisory role.
• Construction industry experience is required, strong knowledge of lien laws and subcontractor compliance.
• Bachelor’s degree in Accounting, Finance, or related field preferred.
• Experience with ERP systems such as Viewpoint and expense platforms like Concur highly desirable.
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Strong organizational, communication, and problem-solving skills.

• XLI Stewardship – Uphold organizational values and ensure financial integrity.
• Managerial Courage – Address difficult issues directly and constructively.
• Bridge Builder – Foster collaboration across departments and functions.
• People Developer – Coach and grow team members effectively.
• Business Acumen – Understand and align with construction operations and project cycles.
• Strategic Edge – Propose and lead initiatives that improve operational efficiency.