Accounts Payable Manager

The anticipated hiring range for this position is $65,000 to $75,000. Hiring offers will be determined based on the final candidate’s qualifications and experience. The recruiter can share more information about what the anticipated hiring salary would be based upon your specific qualifications during the selection process.

The CIA offers a substantial benefits package that includes medical coverage available at no cost to qualifying employees, dental insurance, vision insurance, life insurance, short and long term disability insurance, retirement savings plan with high employer contributions, a generous paid time off program, and more!

As the benefits package at the CIA results in a significant value above the base hiring salary for this position, we encourage you to apply so that our recruiters can share more information with you about the benefits of working for the CIA.

POSITION SUMMARY

The Accounts Payable (AP) Manager leads the day-to-day operations of the accounts payable function, ensuring the accurate, timely, and compliant processing of invoices, payments, expense reports, and vendor transactions. This role is responsible for maintaining strong internal controls, delivering high-quality service to internal and external stakeholders, and driving continuous improvement in AP processes and systems. The Manager supervises and develops Accounts Payable staff, oversees the full invoice-to-payment lifecycle, resolves escalated issues, supports audit and tax reporting requirements, and partners across the organization to improve efficiency, compliance, and vendor service.

ESSENTIAL RESPONSIBILITIES

Accounts Payable Operations

• Oversee end-to-end accounts payable operations, including invoice processing, payment runs, expense report administration, and related disbursement activities.
• Actively manages the AP shared inbox to ensure timely routing of invoices, response to vendor inquiries, and resolution of internal payment-related requests.
• Ensure invoices and disbursements are processed accurately, timely, and in accordance with organizational policies, internal controls, and applicable regulatory requirements.
• Develop, maintain, and enforce accounts payable policies, procedures, and standard operating practices.
• Coordinate with branch campuses and internal stakeholders to support timely, accurate, and consistent invoice processing across locations.
• Responsible for the preparation and execution of vendor payments, including check and ACH disbursements, in accordance with established schedules and controls.
• Review unpaid invoices, cleared payment inquiries, and check/ACH void activity to ensure accurate records and compliance with organizational policies and procedures.
• Prepare and maintain AP-related reports and supporting schedules for reconciliations, audit support, month-end activities, and management review.
• Ensure accounts payable records and documentation are complete, organized, and maintained in accordance with record retention and audit readiness requirements.

Vendor Management

• Develop and maintain effective working relationships with vendors and suppliers to support responsive service and timely issue resolution.
• Resolve escalated vendor issues, payment discrepancies, and disputes in a timely, professional, and service-oriented manner.
• Partner with Purchasing and other internal stakeholders to maintain accurate vendor records, including validation of banking information and required tax documentation.
• Oversee monitoring of vendor portals to ensure timely retrieval of invoices, statements, and other required documentation.

Compliance and Internal Controls

• Implement and monitor internal controls designed to safeguard organizational assets and help prevent and detect fraud.
• Ensure compliance with applicable tax regulations, including 1099 reporting and related documentation requirements.
• Support internal and external audits by providing documentation, responding to inquiries, and assisting with the resolution of audit-related issues as needed.

Process Improvement and Technology Utilization

• Identify process gaps, control weaknesses, and service inefficiencies, and recommend practical improvements.
• Identify opportunities to automate workflows, improve efficiency, and reduce manual effort within the accounts payable function.
• Leverage AP automation tools, ERP capabilities, and related technologies to streamline workflows, strengthen controls, and improve visibility into AP activity.
• Stay current on accounting regulations, emerging technologies, and best practices in accounts payable management to support continuous improvement.

Team Leadership and Development

• Supervise, coach, and develop Accounts Payable staff while ensuring timely and accurate completion of daily responsibilities.
• Provide training and ongoing guidance on systems, workflows, internal controls, and compliance requirements.
• Promote a culture of collaboration, accountability, customer service, and continuous improvement within the AP team.
• Assign and prioritize team workload, monitor quality and service levels, and support cross-training and coverage within the AP function.
• Build and maintain effective working relationships with managers, department staff, students, vendors, and other members of the public.
• Any and all other duties as assigned.

REQUIRED QUALIFICATIONS

Education:

• Associate’s degree in accounting, finance, business, or a relevant field of study, equivalent relevant work experience may be considered in lieu of degree.

Experience:

• Five (5) or more years progressive accounts payable experience with significant hands-on responsibilities in an enterprise resource planning (ERP)-based environment.

PREFERRED QUALIFICATIONS

• One (1) or more years of experience leading, supervising, or formally coordinating the work of others.
• Experience with Oracle Accounts Payable and/or other enterprise ERP systems.

REQUIRED SKILLS

• Demonstrated knowledge of full-cycle accounts payable processes, including invoice processing, payments, reconciliations, and reporting.
• Exceptional attention to detail and the ability to manage a high volume of transactions accurately under deadlines.
• Strong interpersonal, organizational, and teamwork skills, with the ability to adapt, remain dependable, and manage multiple priorities in a fast-paced environment.
• Demonstrated commitment to responsive service for internal and external stakeholders, with sound judgment regarding when issues should be escalated and when they can be resolved independently.
• Ability to exercise sound judgment and handle sensitive matters with a high degree of confidentiality and professionalism.
• Excellent written, verbal, and interpersonal communication skills.
• Strong computer proficiency, including effective use of Microsoft Office applications such as Word, Excel, Outlook, and Teams.

WORKING CONDITIONS

• Must be able to work overtime on nights and weekends as required by business needs.
• Ability to lift and carry up to twenty-five (25) pounds (such as file boxes, binders, etc.).
• Able to bend, stoop or reach as needed.
• Regular work required a great deal of computer usage, many times in excess of eight (8) hours per day.