Accounts Payable Manager

Description

Accounts Payable ManagerAbout Optimas:Optimas is a global distributor of integrated supply chain solutions, and engineering support focused on delivering fasteners, components, industrial and safety supplies to our diverse customers around the world. Our local, on-the-ground teams understand the nuances of every community we serve. This allows us to adapt with our customers and partners as needs evolve, leveraging our footprint to remain at your side while providing a highly personalized level of service and support. To learn more about our company, please visit our website http://www.optimas.com/ Position overview: The Accounts Payable Manager will oversee end-to-end invoice processing, manage accurate 3-way match processing, vendor onboarding and maintenance, and ensure timely and accurate payment execution. The position will be instrumental in transitioning shared services responsibilities from the UK to the U.S., requiring strong process leadership, change management, and cross-functional partnership. The Accounts Payable Manager works closely with the Controller, Accounting, Treasury, Operations, and cross-functional business teams to ensure efficient financial operations while delivering a high level of internal and external customer service.  Main responsibilities: Therolewill be responsible for the following: 

• Lead and oversee end-to-end invoice processing, including invoice processing, 3-way match processing, and timely and accurate payment execution
• Oversee vendor onboarding, vendor master data records, and vendor master data maintenance
• Build and monitor key metrics such as AP aging, days payable outstanding (DPO), early payment discount capture rate, and invoice processing cycle time to drive data-informed decisions
• Own the invoice approval workflow tool, driving improvements in OCR and invoice coding accuracy
• Lead AP NetSuite module functional usage, reporting, and end-user training; serve as the subject-matter expert for day-to-day system operations and troubleshooting across all AP activities
• Build and lead a high-performing Accounts Payable team across on-site and remote work environments
• Establish clear roles, performance expectations and development plans to support team growth and engagement
• Foster a culture of accountability, continuous improvement and service excellence
• Partner closely with Procurement, Operations, Treasury, and Finance to align processes and improve end-to-end workflows
• Serve as a key point of contact for AP-related matters, driving collaboration and problem resolution across teams
• Proactively identify and mitigate financial and operational risks
• Own all AP related audit requests for the interim and annual audit, ensuring that all requests are provided to auditors in a timely manner
• Maintain and strengthen internal controls across AP processes, including segregation of duties and approval workflows, to ensure compliance with company policies and regulatory requirements

• Ability to manage multiple different workstreams with a willingness to roll up their sleeves
• Excellent analytical, problem-solving, and communication skills.
• Proactive, hands-on, and solutions-oriented
• Strong internal control mindset and risk awareness
• Ability to manage multiple priorities and workstreams while maintaining attention to detail

• Bachelor’s degree in Accounting, Finance or related field required 
• CPA or equivalent professional certification preferred 
• Minimum of 6+ years of progressive accounts payable or procure-to-pay experience in a multi-entity/multi-location AP operation 
• Proficiency in NetSuite and/or Epicor ERP systems with hands-on configuration and reporting capabilities preferred 
• Deep knowledge of invoice processing, payment terms optimization, 3-way match, procure-to-pay workflows, and vendor management best practices 
• Demonstrated leadership ability with experience managing teams and driving cross-functional collaboration 
• Experience in industrial manufacturing, distribution or related environment strongly preferred 
• Strong analytical, problem-solving, and communication skills 
• Proven ability to manage competing priorities and meet deadlines in a dynamic, fast-paced setting 
• Excellent written and verbal communication skills