Accounts Payable Manager

 Matrix Human Services is Educating Children, Supporting Families and Rebuilding Neighborhoods in Detroit.
THE IMPACT YOU WILL BE A PART OF WITH JOINING MATRIX

• Over 30 program locations throughout Detroit and surrounding areas
• 20,000+ individuals benefiting from Matrix services every year
• The largest Head Start Program in the city of Detroit
• The largest HIV treatment and prevention program in Detroit
• After school youth services and academic enrichment
• Workforce Development and Financial Literacy Programs
• Housing Education and Home Buying Assistance
• Healthy Senior Living Program

FOCUS ON PERSONAL AND CAREER DEVELOPMENT. Tuition Assistance. Professional Development Support. In-House Learning and Professional Development Platform.
WE EMBRACE WORK LIFE BALANCE. Vacation Banks. Paid Holidays.
BENEFITS OPTIONS. Medical/Rx. Dental. Vision. Life/AD&D Insurance. Flexible Spending Accounts. Combine Short- & Long-Term Disability. Employee Assistance Program (EAP). 403(b) Retirement Account.
CEO Starr Allen-Pettway has been honored by the Michigan Chronicle as a distinguished nonprofit leader in Southeast Michigan. 

CORE VALUES:

• Positive Attitude
• Always Learning
• Results Through Accountability
• Building Relationships

JOB SUMMARY/ACCOUNTIBILITY:

Under the general direction of the Chief Financial Officer. The Accounts Payable Manager is responsible for monitoring all tasks necessary to accomplish the organization's Accounts Payable and Payroll Processing objectives. Including building/maintaining relationships with employees, vendors, internal/external auditors, state, and federal agencies. The position requires an extremely detailed orientated person, with significant knowledge of accounts payable procedures, including local, state and federal regulations.

GENERAL RESPONSIBILITIES:

· Process reports for Accounts Payable tracing matters. 

· Assist auditors with obtaining payroll and accounts payable information for audits. 

· Schedule weekly team meetings to promote team support. 

· Manage workflow to ensure all accounts payroll invoices received via email/mail are processed accurately and timely. 

· Communicate with vendors regarding invoice/payment issues.

· Process and calculate employee garnishments timely for compliance.  

· Review reports for accurate and timely year-end reporting (W-2, W-3, 940, and 941 reports ext.) 

· Verify employee’s EFT accounts are accurately set up and processed appropriately.  

· Manage Accounts Payable Specialist Staff.

· Validate that vendor account payments for ACH are accurately set up and processed appropriately.

· Resolve issues and answer employee payroll related questions pertaining to payroll or accounts payable pays. 

· Review Accounts Payable information for accuracy. Verify payments are not duplicated, or miss applied to the wrong vendor. Confirm that all necessary supporting documents with authorized signatures are included and attached to the vendor’s invoice in the system.  

· Review and approve properly assigned G/L program codes for invoices are correctly entered for payments. 

· Run preliminary check register, review, and verify for accuracy. 

· Release payments to be created once verified accurate. 

· After payments are created validate upload into the bank for check positive pays and EFT’s direct deposits. 

· Review and make vendor corrections to support total payments processed. Create end of the year 1099 / 1096 reports.  

· Train Accounts Payable staff to be consistent with organizing and creating a timely procedure to meet the organization's goals. 

· Assist with special projects where assigned. 

POSITION QUALIFICATIONS:

· Bachelor's of Accounting or Business preferred.

· 5-7 years of accounts payables experience.

· Familiarity with processing accounts payable in a diverse organization (a non-profit environment with a large chart of accounts).

· Strong knowledge of federal, state, and local employment regulations

· Strong knowledge of computer proficiencies including Excel and Microsoft Office Suite.

· Ability to communicate with various levels of management.

· Decision making, problem solving, and analytical skills.

· Organizational, multi-tasking, and prioritizing skills.

WORKING AND ENVIRONMENTAL CONDITIONS:

Works in a normal office environment with usual pressures of managing personnel and dealing with time constraints.