JACKSONVILLE HOUSING AUTHORITY

POSITION DESCRIPTION

TITLE: Accounts Payable Manager                                          FLSA STATUS: Exempt

DEPARTMENT: Accounting and Finance Dept.                     UNION STATUS: None

REPORTS TO: Chief Financial Officer                                      PAY RANGE: $70,000 - $80,000

POSITION SUMMARY

Responsible for overseeing and managing the efficient and accurate processing of all accounts payable transactions within the organization. Involves supervising a team of accounts payable professionals, ensuring compliance with company policies and procedures, and maintaining strong relationships with vendors and internal stakeholders. Drives process improvements and uses technology to enhance efficiency and accuracy in the payment process.

DUTIES AND RESPONSIBILITIES

• Direct and manage the staff in the Accounts Payable Department by exercising independent judgment in assigning work, establishing departmental priorities, ensuring training, development, and performance objectives are met. Provide guidance and support to foster a collaborative and efficient work environment.
• Ensure timely and accurate payment to all vendors to ensure the Organization can maximize discounts and avoid penalty charges and delinquent notices from creditors.
• Analyze and resolve complex vendor and internal customer issues requiring interpretation of accounting records, organizational policies, contract terms and various financial procedures. Exercises independent judgment in determining appropriate resolutions.
• Continuously review and streamline accounts payable processes to enhance efficiency and accuracy. Identify opportunities for automation and optimization and implement best practices to reduce manual efforts and errors.
• Review and approve payable transactions for payment in a timely matter and resolve any discrepancies with vendors.
• Resolve invoice discrepancy, payment issues, and vendor inquiries by researching and analysis in a timely manner and determining appropriate corrective action.
• Ensure compliance with organization policies, internal controls, and regulatory guidelines.
• Prepare and present operational metrics to Senior Leadership on performance and gives visibility on payable processing and recommends process improvements.
• Support external audits by providing requested PBC documentation, supporting schedules, and responding to any audit inquiries.
• Participate in the month-end closing process, reconciling accounts payable transactions, and preparing accruals as necessary. Collaborate with the accounting team to ensure accurate financial reporting.
• Help maintain an organized filing system in digital and paper mediums.
• Protect Organization’s value by keeping information confidential and secure.
• Process 1099 reports and forms for related tax year.
• Perform all other duties and projects as assigned.

QUALIFICATIONS

This position requires a Bachelor’s Degree in Accounting or related field with a minimum of 7+ years of progressive accounting experience and 5+ years of managing 2 or more staff. Comprehensive knowledge of accounting practices, Generally Accepted Accounting Principles, financial reporting practices and internal controls. Preferred experience in LIHTC industry, Affordable Housing, or Public Housing Agency. This position requires a results‐oriented individual with excellent analytical and communication skills. Must be proficient in Microsoft Word and Excel. Knowledge of Yardi and CPA is desirable.

JHA is an Equal Opportunity Employer and a Drug-Free Workplace. A successful applicant will be required to pass a background check including but not limited to employment history, criminal record and driving record, and may be subject to a pre-employment drug screening.

Certain servicemembers and veterans, and the spouses and the family members of such service members and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements in employment and are encouraged to apply for positions being filled.

If claiming veteran's preference, you must submit with your application a DD-214 (Member Form-4 copy) or military discharge papers, or equivalent certification from the Department of Veterans Affairs listing military status, dates of service and character of discharge. You must also attach the Veterans Preference Certification Form and if applicable, the additional forms as noted here: http://www.coj.net/departments/employee-services/veterans-preference.

If a candidate believes he or she was not afforded veteran’s preference, he or she may file a written complaint, within sixty (60) calendar days upon receipt of notification of the hiring decision, requesting an investigation to:

Florida Department of Veterans Affairs

Attention: Veterans' Preference Coordinator

11351 Ulmerton Road, Suite 311

Largo, FL 33778-1630

Email: VeteransPreference@fdva.state.fl.us