Accounts Payable Manager

Job Title: Accounts Payable Manager

Location: Brooklyn Park, MN

Reports to: Corporate Controller

Compensation Range: $75,000 - $90,000 annually 

Benefits: Comprehensive package including medical, dental, vision, 401(k) with company match, paid time off 

About Ceres Environmental Operations

Ceres Environmental Operations (CEO) is a leader in crisis management, rapid response, and disaster recovery, committed to rebuilding stronger, safer communities. We specialize in emergency response, environmental services, planning, and consulting, including debris removal, blue roofs, logistics, debris management, demolition, recycling, forest management, and coastal and marine restoration. As a licensed general contractor, we offer unparalleled expertise to restore stability where it’s needed most.

At CEO, we believe you’re more than just an employee; you’re part of a team with a purpose and a meaningful mission. Every team member plays a vital role in restoring hope, helping communities recover and rebuild.

We value initiative, respect diversity, and give our people the freedom to lead. We offer competitive pay, travel opportunities, and a culture built on resilience and teamwork. If you show up with compassion, share the commitment, react with urgency, and deliver solutions, you’ll fit right in. We don’t just respond to challenges; we rise to them.

What We Are Looking For

We're hiring an Accounts Payable Manager, to work onsite in our Brooklyn Park, MN office, who will report to our Corporate Controller. The successful candidate will be an effective communicator and detail-oriented processing vendor invoices for payment, including management of at least one direct report. You'll manage and prioritize work to ensure the accounting department functions are performed accurately and timely with a focus on commitment to internal and external customer satisfaction and someone focused on leading process improvement initiatives.

What You Will Do

• Apply strong accounts payable and accounting knowledge to accurately process invoices and payments, while delivering responsive, high‑quality internal and external customer service to attorneys, vendors, and stakeholders.
• Resolve invoice, payment, and reporting inquiries using sound judgment and problem‑solving skills.
• Independently generate, analyze, and explain accounts payable reports; support staff in report usage as needed.
• Enter and code invoices with accuracy across departments, jobs, and tasks.
• Match vendor invoices to purchase orders in the ERP system, investigate discrepancies, and collaborate with Purchasing to determine appropriate resolutions.
• Maintain complete and accurate documentation through electronic filing and attachment of POs to invoices.
• Reconcile AP detail to vendor statements and the General Ledger; research and resolve vendor discrepancies and aging issues.
• Process high‑volume invoice activity across multiple expense types (e.g., legal, utilities, leases, loans, rentals, and company‑wide services), ensuring timely and accurate payment.
• Review and reconcile domestic and foreign wires; support month‑end close activities across multiple entities.
• Execute regular check runs to meet payment terms, capture available discounts, and ensure Controller approval of available funds.
• Support monthly close, job cost reporting, audits, and 1099 setup and processing.
• Identify opportunities to streamline accounts payable processes, improve efficiency, and enhance service delivery.
• Coordinate invoice routing for affiliated companies and assist with additional duties as assigned.

Required Qualifications

• AA degree in accounting, business or related or minimum of 3 years experience performing accounts payable function.
• Possess general accounting skills, including: understanding important of G/L account coding, chart of accounts, and sales and use taxes.
• Strong multi-tasking and attention to detail. 

Preferred Qualifications

• Bachelor's degree
• Construction and job costing experience 
• Experience with Excel including pivot takes
• Knowledge of Vista
• Excellent communication, analytical, and problem-solving skills are necessary

What to Expect

You’ll spend most of your day managing a steady flow of invoices making sure they’re coded correctly, matched to purchase orders, and entered accurately into the system. Attention to detail is critical, because small mistakes can affect financial reporting or delay payments.

Expect to regularly communicate with internal teams (like attorneys, purchasing, and accounting) and external vendors to resolve discrepancies, answer questions, and keep payments moving. Some issues will be straightforward; others will require digging into records, reconciling accounts, and using your judgment to figure out what went wrong.

You’ll also run and interpret reports, help with month-end closing tasks, and ensure vendor accounts and aging balances stay clean and up to date. There’s a mix of routine work (invoice processing, check runs, filing) and problem-solving (fixing mismatches, handling wire transfers, supporting audits).

Because you’ll likely oversee at least one person, part of your role will involve prioritizing workloads, keeping things on schedule, and identifying ways to improve processes. The pace can be fast—especially around closing periods or payment deadlines—and occasional late hours may be expected. Success in this role comes from staying organized, communicating clearly, and catching issues before they become bigger problems.

Physical Requirements and Environment 

Ceres provides reasonable accommodations to qualified individuals with disabilities and to applicants with sincerely held religious beliefs, as required by law.  The physical requirements listed below reflect the essential functions of this role.  If you need accommodation to perform these functions, please inform us during the application process.

• While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel and reach with hands and arms.
• The employee is occasionally required to walk and talk or hear
• The employee must occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus
• Work environment consists of moderate noise typical of an office setting such as computers, printers, phone, and light customer traffic

• Commitment to following safety standards and protocols.

Why Join CEO?

At CEO, you won’t just have a job, you’ll have a mission. Your work will directly impact the speed and strength of community recovery after disasters.

We offer:

• A collaborative, mission-driven culture.
• Opportunities for professional growth and advancement.
• The chance to make a lasting difference for communities across the U.S.

Ceres Environmental Operations is proud to be an Equal Opportunity and Affirmative Action Employer. All qualified applicants will receive consideration without regard to age, race, color, sex, sexual orientation, gender identity or expression, national origin, religion, disability, pregnancy, genetic information, protected veteran status, or any other status protected by applicable law.

Work Authorization

Applicants must be authorized to work in the United States. Verification of employment eligibility will be required at the time of hire. Ceres does not sponsor employment‑based visas for this position unless stated otherwise.

E-Verify: We comply with Federal law by verifying employment eligibility.