JOB PURPOSE:

Manages all activities in the Accounts Payable function.

JOB RESPONSIBILITIES:

• Develops, implements, and maintains systems, and policies & procedures, including accounts payable functions to ensure adherence to company guidelines.

• Ensures that project/department milestones/goals are met and adhering to approved budgets.

• Utilize and manage system reporting to improve AP processes.

• Work closely with Director of Procurement & AP to further automate and streamline processes.

• Keep Director of Procurement & AP informed of systems and support issues.

• Manage and provide support to Accounts Payable staff in the day-to-day performance of their jobs.

• Complete Performance Evaluation of AP Staff in a timely manner.

• Train and evaluate employees to enhance their performance, development, and work product. Address performance issues and makes recommendations for personnel actions.

• Manage the 1099 reporting and electronic transmission to IRS.

• Maintain vendor relationships, communicate with vendors to resolve issues/aging invoice.

• Ensure vendor’s information is accurate and consolidate to avoid duplicates.

• Review vendor statements on a scheduled basis to keep accounts current; ensures timeliness of account reconciliation.

• Manage all invoices scheduled for immediate payment.

• Ensures timely payments of vendor invoices and expense vouchers.

• Assist with end of month closing to ensure accuracy of posting the close to the general ledger.

• Oversee all invoices for accuracy and appropriate general ledger coding before processing.

• Maintains accurate records and control reports.

• Reviews applicable accounting reports and accounts payable register to ensure accuracy.

• Acts as a liaison between the company, and external customers to meet information needs and to ensure that proper information is maintained for audit purposes.

• Handle and prepare audit documentation as required.

• Other duties assigned.

Schedule: 8:30AM – 5:30PM

Weekly Hours: 40

QUALIFICATIONS:

Education

Bachelor’s Degree or equivalent combination of education and experience.

Experience

Minimum seven (7+) years Accounts Payable supervisory experience.

Experience working with AP systems.

Strong interpersonal skills for interacting with internal process owners, clients, and upper management.

Strong communication skills for communicating with support personnel and management.

Strong analytical and problem-solving skills.

Good planning and organizational skills to balance and prioritize work.

Physical Requirements

Individuals must be able to sustain certain physical requirements essential to the job. This includes, but is not limited to:

• Standing – Duration of up to 6 hours a day.
• Sitting/Stationary positions – Sedentary position in duration of up to 6-8 hours a day for consecutive hours/periods.
• Lifting/Push/Pull – Up to 50 pounds of equipment, baggage, supplies, and other items used in the scope of the job using OSHA guidelines, etc.
• Bending/Squatting – Have to be able to safely bend or squat to perform the essential functions under the scope of the job.
• Stairs/Steps/Walking/Climbing – Must be able to safely maneuver stairs, climb up/down, and walk to access work areas.
• Agility/Fine Motor Skills - Must demonstrate agility and fine motor skills to operate and activate equipment, devices, instruments, and tools to complete essential job functions (ie. typing, use of supplies, equipment, etc.)
• Sight/Visual Requirements – Must be able to visually read documentation, papers, orders, signs, etc., and type/write documentation, etc. with accuracy.
• Audio Hearing and Motor Skills (language) Requirements – Must be able to listen attentively and document information from patients, community members, co-workers, clients, providers, etc., and intake information through audio processing with accuracy. In addition, they must be able to speak comfortably and clearly with language motor skills for customers to understand the individual.
• Cognitive Ability – Must be able to demonstrate good decision-making, reasonableness, cognitive ability, rational processing, and analysis to satisfy essential functions of the job.

Disclaimer: Responsibilities and tasks outlined in this job description are not exhaustive and may change as determined by the needs of the company.

Disclaimer: Responsibilities and tasks outlined in this job description are not exhaustive and may change as determined by the needs of the company.

We are an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, height, weight, or genetic information. We are committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities.

Salary Range (Min-Max):