Accounts Payable Manager

COMPANY BACKGROUND

Founded in 1959, the Buffalo Bills are one of the most storied franchises in the National Football League (NFL). The Bills have won the AFC East division title five consecutive years, as well as won two American Football League (AFL) Championships (1964-1965), and an NFL record four straight AFC Championships (1990-1993) that included four trips to the Super Bowl. Located in Orchard Park, New York, the Bills are proud to be a member of the Western New York Community for more than 55 years.

Terry and Kim Pegula purchased the Buffalo Bills in 2014 and are only the second owners in the team’s history. Terry Pegula rose from humble beginnings to become one of the most respected leaders in the energy industry, and the Pegula’s are one of the few professional sports owners to operate franchises in multiple sports, also owning the Buffalo Sabres (NHL), Buffalo Bandits (NLL), and Rochester Americans (AHL).

Position Summary

The Buffalo Bills Finance department is seeking a versatile and proactive Accounts Payable Manager who will be responsible for the complete cycle of processing vendor invoices with heavy seasonal volume (level and title dependent on qualifications of candidate selected).  The ideal candidate is a customer-focused professional who excels in a fast-paced environment, possesses strong troubleshooting skills, and is committed to delivering exceptional service.

PRIMARY RESPONSIBILITIES

• Own and administer SAP Concur end-to-end for the organization, overseeing vendor invoice processing, employee expense report workflows, and ACH Vendor payment processing; serve as the primary system administrator responsible for configuration, troubleshooting, and continuous improvement.
• Make timely bill payments for multiple entities by prioritizing and meeting established deadlines
• Work closely with Controller and Assistant Controller to ensure quotes are being fulfilled, and the pricing is consistent with prior purchases/agreements
• Work directly with the stadium construction and campus development team to process project payments and organizing project documentation
• Match purchase orders and contracts to corresponding invoices while reporting and questioning any discrepancies
• Process invoices for payment, ensuring no duplicate invoices or billings 
• Process expense reports and reimbursements
• Prepare and organize detailed check registers to be included with checks for review and approval
• Handle vendor correspondence as requested, research and resolve account issues and billing inconsistencies, as well as serve as liaison with departments on internal inquiries
• Reconcile monthly statements from vendors
• Promptly respond to and resolve staff and vendor inquiries
• Post journal entries and perform various general ledger analyses as needed or requested by departments
• Maintain a high level of confidentiality
• Complete and request W-9’s from vendors in compliance with IRS guidelines
• Maintain 1099s and generate report at year end
• Accrue weekly sales tax
• Validate approved invoices before processing check run
• Reconcile monthly operating account bank statements and upload weekly positive pay files to bank
• Fill out and provide credit applications as needed
• Monitor the managed email box for the Accounts Payable department and follow up & respond to any vendor inquiries in a timely manner
• Open and assign new vendor accounts
• Assist as needed with an ERP System implementation.
• Assist with annual audits

POSITION REQUIREMENTS

• Bachelor’s degree preferred, or equivalent work experience
• At least 3-5 years of experience in Accounts Payable
• Exceptional organization skills and strong attention to detail
• Prior experience with Great Plains and NetSuite accounting software
• Highly self-motivated and directed; detail-oriented with strong communication skills
• Able to organize, plan, prioritize and execute tasks in a high-pressure environment
• Ability to work effectively with internal staff and external vendors
• Ability to work independently and collaboratively within a team

WORK ENVIRONMENT/PHYSICAL REQUIREMENTS

• This position operates in an office environment and requires sitting or standing at a computer desk for long periods of time
• This is not a remote position. The role requires being in the office every day (M-F)

CORE COMPETENCIES

• SAP Concur Administration - Advanced proficiency in managing end-to-end workflows for Concur Expense and Invoice, including system configuration, user administration, troubleshooting, and process optimization.
• Financial Systems & Banking Platforms - Strong technical capability in managing electronic banking functions, including ACH processing, positive pay file uploads, and online bank statement reconciliations.
• Accounting Software & GL Ledger - Competency in navigating accounting software to post journal entries, perform general ledger analyses, and manage multi-entity accounts payable sub-ledgers.
• Cash Flow & Payment Prioritization - Ability to manage vendor payment schedules strategically to ensure timely bill payments across multiple entities while maintaining strict adherence to internal deadlines.
• Data Privacy & Confidentiality - Demonstrated ability to handle sensitive financial information, executive expense reports, and proprietary vendor contracts with the highest level of discretion.
• Cross-Functional Collaboration - Ability to serve as a reliable liaison between corporate departments, procurement, and executive leadership (Controller/Assistant Controller) to verify pricing agreements and fulfill quotes.
• Accountability
• Takes ownership of assigned work, follows issues through to resolution, and consistently delivers high-quality results with minimal supervision.
• Professionalism - Maintains a positive attitude, exercises sound judgment, demonstrates discretion with confidential information, and represents the organization with integrity at all times.
• Attention to Detail - Produces accurate work, follows established procedures, maintains thorough documentation, and proactively identifies potential issues before they impact operations.

BENEFITS and INCENTIVES

• Medical Plans: Comprehensive and affordable medical plan options; fully paid dental, short and long-term disability, and life insurance; supplemental vision care and critical illness coverage
• Investments: 401(K) with employer matching; annual employer defined contribution
• Paid Time Off: Generous paid time off including vacation, sick, holidays, volunteer time, diversity awareness days, fully paid parental leave, and summer hours schedule
• Bills Experience: employee season tickets; team issued merchandise, and merch discounts
• Wellness: onsite fitness facilities and employee cafeteria
• Bills Culture: teambuilding and community events; learning and development growth opportunities

COMPENSATION

The target salary for this position is $70,000-$85,000 annually. Actual salary will be determined based on the selected candidate’s skills and experience.

Buffalo Bills, LLC is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or any other protected category under applicable law.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.