Accounts Payable

Position Overview

The Accounts Payable Specialist is responsible for managing the full cycle accounts payable process in a fast paced manufacturing environment. This role ensures timely and accurate processing of vendor invoices, maintains strong vendor relationships, and supports financial integrity while ensuring compliance with internal controls and gaming regulatory requirements.

Key Responsibilities

Invoice Processing & Payment Management

• Process high volumes of vendor invoices accurately and efficiently, including matching invoices to purchase orders and receiving documentation (3-way match)
• Review invoices for accuracy, proper approvals, coding, and compliance with company policies
• Prepare and execute weekly check runs, ACH, and wire payments
• Ensure timely payment of vendors to maintain positive relationships and avoid service disruptions

Vendor Management

• Serve as primary point of contact for vendor inquiries regarding payments, discrepancies, and account status
• Reconcile vendor statements and resolve discrepancies promptly
• Maintain accurate and up-to-date vendor records, including W-9 forms and payment details
• Assist with onboarding new vendors in accordance with internal controls and compliance requirements

Reconciliation & Reporting

• Reconcile accounts payable subledger to the general ledger
• Assist with month-end close procedures, including accruals and reporting
• Support audits by providing documentation and explanations as needed
• Monitor aging reports and ensure timely resolution of outstanding liabilities

Qualifications

Required

• 2+ years of accounts payable experience, preferably in a high-volume environment
• Strong understanding of accounts payable processes and accounting principles
• Proficiency in Microsoft Excel and accounting software / ERP systems
• Excellent attention to detail and organizational skills
• Strong communication and problem-solving abilities
• Ability to manage multiple priorities and meet deadlines