Accounts Payable Lead

Woodruff Arts Center employees play an integral role in creating and supporting great art and education initiatives at the nation’s third largest arts center. Comprised of three Art Partners—Alliance Theatre, Atlanta Symphony Orchestra and High Museum of Art—there’s a role for everyone at The Woodruff.

Reports to:

FLSA:

Employment Status:

This position works with the Assistant Controller and assists in responding to information requests by management and for auditing purposes. The responsibility for this position is for accounting operations with a focus on Accounts Payable and supporting partners. The focus includes maintaining financial records and reports, accounts payable management and timely close, processing accounts payable payments and expense reports, performing account reconciliations, and managing monthly and yearly close processes. To be successful as an accounting coordinator, you should be able to perform accounts payable functions and ensure compliance with generally accepted accounting principles (GAAP). An outstanding accounting coordinator should also have excellent communication, organizational, and analytical skills.

Schedule:

• Monday to Friday
• 9am – 5pm

Essential duties and responsibilities include the following:

• Maintaining financial reports, records, and general ledger accounts.
• Preparing journal entries, analyses, and balance sheet account reconciliations and assisting with monthly and yearly close processes; ensuring timely close of accounts payable.
• Verify and investigate discrepancies, if any, by reconciling corporate credit card payable, credit card clearing, prepaid expense, and other financial accounts.
• Reconcile the accounts payable ledger to ensure that all bills and payments are accounted for and properly posted.
• Assist in completing new corporate credit card requests.
• Obtain and review proper information regarding invoices to be completed for payment.
• Process outgoing payments in compliance with financial policies and procedures.
• Perform day to day financial transactions, including verifying, classifying, and recording accounts payable data.
• Understand expense accounts and cost centers.
• Understands compliance issues around accounts payable processes (W-9, sales tax, etc.).
• Provide other clerical support necessary to pay the obligations of the organization (annuity payments, sales tax payments, etc.).
• Post business transactions, process invoices, verify financial data for use in maintaining accounts payable records.
• Ensure the accuracy of an organization’s financial documents for payment, auditing, and tax purposes.
• Protect businesses against unintentional overpayment.
• Meeting processing and reporting deadlines.
• Practice effective monitoring to ensure payments are made to vendors in a timely manner.
• Analyze current procedures and recommend changes to develop and implement best practice accounting procedures.
• Other duties as assigned.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Bachelor’s degree in Finance or Accounting.
• 3 or more years of accounting experience.

• Experience working in Accounts Payables, expense reporting, and bank reconciliations
• Advanced proficiency in excel, Workday a plus.
• Excellent communication skills and the ability to listen to, comprehend, and execute tasks in a timely and effective way.
• Professionally curious individual eager to solve problems and grow skillset.
• Able to work independently or in a team-setting with a high level of attention to detail, analytical skills, sense of urgency, and ability to prioritize tasks and meet deadlines.

Physical Demands/Work Environment:

• The work environment and physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Some standing, walking, bending, frequent use of hands, stooping and light lifting (at least 50 pounds) is needed
• The noise level in the work environment is usually moderate.