Accounts Payable Coordinator

Stearns Weaver Miller, a full-service commercial law firm with five offices across Florida; is seeking a full time Accounts Payable Coordinator to work from their Downtown Miami office. To learn more about us please visit us at stearnsweaver.com.

Responsibilities

• Review and process all payment requests for appropriate documentation and approval prior payment
• Review and/or Input invoices into the accounting system (3E / Cosine) and ensure correct general ledger coding
• Ensure accuracy of vendor terms 
• Ensure W-9’s are collected before vendor set up
• Create and maintain vendor records
• Process daily and weekly payment batches for check and wire payments
• Process monthly expense reports and cost uploads
• Effectively interact and respond to vendor inquiries and to resolve issues
• Reconcile vendor & credit card statements
• Research and communicate status of unpaid invoices and credits to management
• Performs other duties as assigned

Qualifications

• 2+ years of Accounts Payable experience in a law firm or professional services environment 
• Excellent data entry skills with ability to complete high volume of work while maintaining a high degree of accuracy, attention to detail and confidentiality
• Must be able to work independently while also thriving in a collaborative team environment
• Must be extremely organized and self-starting
• Excellent written and oral communication skills
• High degree of initiative and ability to plan, prioritize and manage multiple tasks effectively
• Exceptional interpersonal skills with the ability to build and maintain relationships at all levels of internal and external organizations 
• Ability to operate a personal computer with a good working knowledge of Microsoft Office Suite (Outlook, Word, Excel)
• Knowledge of Elite 3E software / Cosine Software a plus
• Experience with accounts payable automation desired

Stearns Weaver Miller is an equal opportunity employer and does not discriminate on the basis of an applicant’s or employee’s race, color, religion, national origin, sex, gender identity/expression, sexual orientation, age, disability, veteran status, marital status, citizenship, ancestry, pregnancy, familial status, actual or perceived status as a victim of domestic violence, dating violence or stalking, or any other legally protected status entitled to protection under federal, state, or local anti-discrimination laws.