Accounts Payable Coordinator/Specialist

About Us

We construct, renovate, and install nearly every electrical system component related to data center construction, facilities maintenance, electrical systems upgrades, and virtually anything else required to keep facilities running on the cutting edge of efficiency and technology.

Job Summary

Morley Moss, Inc is currently looking for an Accounts Payable professional in Sunnyvale, TX. This individual will be responsible for all accounts payable and vendor functions related to payable entry, processing, and management of vendor accounts. The ideal candidate must compute, classify, and record numerical data to keep financial records complete. He or she will perform any combination of routine calculating, posting, and verifying duties to ensure vendors are paid accurately. Experience in the Construction industry is a preferred but not required. Understanding of State Sales Tax laws is preferred.

Essential Duties & Responsibilities

• Compute, classify, record and verify numerical data for use in maintaining accounting records
• Manage New Vendor and Subcontractor setup ensuring accuracy, thoroughness and compliance with existing policies and procedures.
• Match vendor invoices and purchase orders, packing slips when applicable.
• Scan copies of invoices with issues and route to appropriate party, follow-up in a couple of days to resolve open issues.
• Receive vendor invoices via e-mail, route to appropriate party, follow-up in a couple of days to resolve open issues.
• Follow internal control policies, guidelines, and procedures for all activities maintaining GAAP compliance.
• Stay informed and up to date on project issues and payments from General Contractors and Customers.
• Manage weekly vendor payments, employee expense and per diem reimbursements.
• Enter invoices into accounting software, approve and pay invoices in a timely manner.
• Complete tax-exempt certificates
• Track vendor agreements and apply discounts when possible through timely payments.
• Organize and maintain A/P records.
• Help CFO with A/P accrual at month’s end and other close activities as needed.
• Close A/P cycle timely in order to help with monthly accounting closing.
• Assist with audits, both internal and external, by handling all accounts payable related requests.
• Obtain vendor statements and reconcile open payables with their open receivable statement.
• Support CFO in the finance and accounting activities of the Company and escalate critical and/or sensitive issues to Senior Leadership with recommendation for resolution.
• Other duties as needed.

Note: this job description is not intended to be all-inclusive. Employee may perform other related duties as necessary to meet the ongoing needs of the organization.

Qualifications

PREFERRED EDUCATION and/or EXPERIENCE

• 2- 5 years working in an administrative job, supporting management.
• Two-year college degree or bachelor’s degree (or equivalent electrical construction-related work experience) preferred.
• Working knowledge of the construction industry, operations management, and safety practices a plus.
• Working knowledge of federal, state, and city regulations and guidelines.

COMPUTER SKILLS

• Must demonstrate proficiency in Microsoft Office applications, particularly Microsoft Outlook and Excel.
• Must have experience with accounting software.
• Experience with Vista by Viewpoint is a plus.
• Accounts payable experience a strong plus, payroll experience a plus as well.
• Ability to communicate effectively with various departments and outside vendors.

REQUIRED ATTRIBUTES

The requirements listed below are representative of characteristics and demonstrated capabilities sought to perform this job successfully.

• Must have strong attention to detail.
• Must have strong time management abilities.
• Must have the ability to compile and analyze data, and problem solve.
• Must build positive working relationships with multiple levels of employees and management
• Must demonstrate integrity, honesty, professionalism, and appropriate concern regarding dissemination of sensitive and confidential information.
• Must demonstrate commitment to company values, goals and objectives.

LANGUAGE SKILLS

Must have the demonstrated ability to effectively communicate in English, cooperate, and collaborate with multiple levels of customers, employees, unions, government agencies, vendors and suppliers, and other contractor organizations.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is regularly required to communicate effectively with others.
• The employee is regularly required to use office tools and equipment such as computers, calculators, copy machines etc.
• The employee frequently uses computers and computer systems at a workstation to set up functions, enter text or data, collect data, or process information.
• The employee requires mobility within the office from one work location to another occasionally.
• The employee may occasionally lift and/or move up to twenty-five (25) pounds.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee should expect to work in typical office environment conditions.

Benefits

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success.

#morley #LI-JG1

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success.

Equal Opportunity Employer/Veterans/Disabled

Affirmative Action Policy

Please review our Affirmative Action Policy.

Notice to Prospective Employees

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here . Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.