Accounts Payable Coordinator

About Circular Services:
Circular Services is a leading developer and operator of circular economy infrastructure and services and the largest private recycling company in the U.S. with operations across the country. We help businesses and municipalities reduce and divert waste, lowering disposal costs and fueling local supply chains by ensuring materials are recovered, recycled, and reused.

About the Role:

We are seeking a detail-oriented driven, and adaptable Accounts Payable Coordinator to join our finance team in a high-volume, fast-paced environment. This role is responsible for executing the day-to-day accounts payable operations, including processing a large volume of invoices, ensuring accurate coding, and maintaining timely payments to vendors.

The ideal candidate is a quick learner who can adapt to new systems and processes rapidly, takes initiative with minimal supervision, and brings a strong accounting foundation and problem-solving mindset. This role requires someone who can think critically, work efficiently under deadlines, and independently resolve issues while maintaining accuracy and compliance. You will collaborate closely with vendors and internal teams to ensure smooth and reliable financial operations.

Benefits:

• Comprehensive Medical, Dental, and Vision coverage
• Company-paid Life Insurance
• Flexible Spending Account (FSA)
• 401k with company match
• Paid Parental Leave
• Paid Time Off (PTO)
• Employee Assistance Program (EAP)
• Tuition Reimbursement Program

Responsibilities:

• Review and verify invoices for accuracy, completeness, and proper authorization prior to posting for payment.
• Independently research, track, and resolve invoice discrepancies, documenting resolutions clearly and timely.
• Perform regular account reconciliations to ensure accuracy of financial records.
• Process weekly vendor payments and record online payments within the ERP system.
• Respond to internal and external inquiries related to payments, invoice status, and documentation.
• Ensure compliance with internal controls, accounting policies, and procedures
• Maintain and manage vendor records, including new vendor setup, banking information, and W‑9 documentation for 1099 reporting.
• Build and maintain positive vendor relationships through proactive communication and issue resolution.
• Assist with preparation of documentation and support for the annual audit.
• Participate in special projects and provide cross-functional support as needed.

Minimum Job Qualifications:

• 5+ years of Accounts Payable or related transactional accounting experience, including invoice processing, payments, reconciliations, and vendor maintenance.
• Strong understanding of accounting fundamentals and AP best practices.
• Demonstrated ability to work independently as a self-starter, taking ownership of tasks and following through with minimal supervision.
• Proven problem-solving and analytical skills, with the ability to research discrepancies and exercise sound judgment.
• Proficient in Microsoft Excel and ERP systems.
• Ability to learn new systems and processes quickly and adapt in a changing environment.
• Strong organizational and time-management skills with the ability to meet deadlines in a fast-paced setting.
• Excellent communication and interpersonal skills, with a customer-service mindset.
• High level of integrity and professionalism, with the ability to handle confidential financial information.

Preferred Job Qualifications: 

• Experience working efficiently in a high-volume, deadline-driven AP environment.
• Experience with Microsoft Dynamics 365 Business Central or similar ERP systems.
• Advanced proficiency in Microsoft Excel (e.g., pivot tables, VLOOKUP, formulas).
• Knowledge of 1099 processing and vendor compliance requirements.
• Prior experience supporting audit preparation or working in a regulated financial environment.
• Demonstrated ability to identify and implement process improvements.

Working Conditions and Physical Requirements: 

• Work is performed in a professional office setting during standard business hours, with occasional overtime during financial close periods. 
• Requires prolonged periods of sitting and computer use, with frequent data entry and document review. 
• Must be able to lift and carry up to 15 pounds occasionally. 
• Regular communication with internal teams and external vendors via phone, email, and in-person. 
• Ability to maintain focus and accuracy in a fast-paced, deadline-driven environment.

EEOC: Circular Services is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind: Circular Services is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Circular Services are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. Circular Services will not tolerate discrimination or harassment based on any of these characteristics.