Accounts Payable Coordinator

Job Description

If you take pride in being compassionate, honest, professional and safe, consider an exciting and rewarding career at Shannex. Our communities offer more than a place to work – they welcome and celebrate Great People who inspire meaningful connections while Leading the Way to Better Living™.

We are searching for an Accounts Payable Coordinator to join our Finance team.

Reporting directly to the Manager, Accounts Payable, the Accounts Payable Coordinator plays a key role in ensuring the accurate and timely processing of vendor invoices in accordance with internal controls, company policies, and established deadlines. This role supports strong financial operations by maintaining vendor relationships and ensuring data integrity across all of Shannex’s accounts payable processes.

Working independently within established processes, the Accounts Payable Coordinator collaborates regularly with internal teams and external vendors to support invoice processing, issue resolution, and continuous improvement.

Meaningful Benefits

You will be surrounded by supportive and talented team members who make our communities great places to live, work and visit. As an established and respected organization in the healthcare sector, Shannex offers opportunities for growth, development and advancement. And at the end of every day, you will know you’ve made a measured difference in the lives of our residents. Additional benefits include:

• Comprehensive health and dental benefits plan including an Employee and Family Assistance Program
• Access to virtual healthcare 24/7 for FREE through the group health benefit plan
• RRSP program (with employer matching)
• Vacation accrual (begins immediately) and travel insurance
• Free onsite parking
• Access to thousands of vendors offering perks and discounts through our WorkPerks program
• Access to continuing education and training through Shannex’s Centre of Excellence
• Opportunities to be part of sector innovation and continuous improvement initiatives
• Recognition and Rewards for service excellence and safety

About the Opportunity

• Process vendor invoices accurately and efficiently, ensuring compliance with internal policies, procedures, and payment terms
• Manage the AP inbox, ensuring timely and professional communication with vendors and internal stakeholders
• Investigate and resolve invoice discrepancies, coordinating with site teams and vendors as required
• Support month-end activities, including reconciliations and ensuring invoice and payment data is complete and accurate
• Maintain accurate and up-to-date vendor records, including account and payment information
• Reconcile vendor accounts and follow up on outstanding items or missing invoices
• Ensure adherence to internal controls, financial policies, and procure-to-pay processes
• Collaborate with internal teams to support timely processing and issue resolution
• Identify opportunities to improve processes, accuracy, and efficiency within accounts payable

About You

In addition to placing high value on continuous improvement, collaboration and accountability, you bring:

• College diploma in Accounting, Payroll, Business, or a related field
• 2–4 years of experience in accounts payable or a similar finance role
• Strong understanding of accounts payable processes, internal controls, and procure-to-pay procedures
• High attention to detail with a strong focus on accuracy and data integrity
• Ability to manage high volumes of work and meet deadlines in a fast-paced environment
• Strong problem-solving skills, with the ability to investigate and resolve discrepancies
• Effective communication skills, with the ability to work collaboratively with internal teams and external vendors
• Proficiency in Microsoft Excel and Microsoft Office Suite
• Experience with ERP systems (e.g., Yardi or Sage) considered an asset
• Experience in healthcare, hospitality, or service-based environments considered an asset

Apply today to join the Shannex team of Great People!

Great People is a core value at Shannex, grounded in the belief that our team members are the spirit and foundation of our organization. We are committed to equity, diversity, inclusion, and belonging, and to fostering a culture that celebrates individuality and ensures every person is treated with fairness and respect. Here, every team member belongs. With locations across Nova Scotia, New Brunswick, and Ontario, our team members help build communities that support connection, wellbeing, and longevity.

Shannex-owned brands include Allbright Life, Parkland Retirement Living & Lifestyle Residences, Parkland at Home, Faubourg du Mascaret, and Shannex Enhanced Care. In addition, Shannex provides Transitional Health Services in partnership with Nova Scotia Health. For more information, visit shannex.com.

All applications are kept in strict confidentiality.

Only those selected for an interview will be contacted.