ACCOUNTS PAYABLE COORDINATOR

Location: Onsite

Job Summary:

Reporting to the Billing and Accounts Payable Manager, this role is responsible for the efficient running of the Firm’s accounts payable operations.

Essential Duties/Responsibilities:

• Process all invoices in a timely manner into operating software.
• Generates and reviews the Daily Cost Collections report to determine third party client cost payments due to client, and other relevant reports as directed.
• Pay vendors, third party client costs, and out of pocket employee reimbursements on a weekly basis as required.
• Reconcile the invoices and check requests with the information entered in internal Purchase Order system and follow up with any discrepancies. 
• Create new vendors with correct credentials in operating software. 
• Coordinates 1099 reports to IRS annually.
• Reconcile the USPTO and collateral account. 
• Cut Trust checks as requested.
• Communicate with vendors regarding payment net terms. 
• Handle all petty cash reconciliation. 
• Backup for stop payment of checks, voiding and reversal processes with the bank as needed.
• Assist staff with inquiries as needed. 
• Performs all administrative duties related to ensuring office efficiency and other related duties as assigned. 

Education and Required Skills: 

• High School or equivalent diploma required; college degree preferred.
• 2+ years of accounts payable experience preferred.
• Ability to function well in a high-paced environment.
• Ability to maintain confidential and sensitive information and to exercise discretion and good judgement.
• Basic understanding of clerical and administrative procedures.
• Effective time management skills and excellent organizational skills.
• Excellent communication, interpersonal, negotiation, and problem-solving skills.
• Strong mathematics skills.
• Strong proficiency with Microsoft Office Suite, JACS (collateral account) portal and the Global Exchange – Corpay portal.

Work Hours: 

• In-office work at the Little Falls, NJ location. Hybrid and remote work are not options for this position.
• Full-time, non-exempt, Monday to Friday 9:00 a.m. – 5:00 p.m. (one hour lunch).
• Overtime (over 40 hours) may be required from time to time.
• Medical, Dental, Vision, Long Term Disability, and 401(k) benefits offered. 

Scarinci Hollenbeck is an Equal Opportunity Employer.