Accounts Payable Coordinator

About the Role:

The Accounts Payable Coordinator plays a critical role in managing and overseeing the organization's accounts payable processes to ensure timely and accurate payment of invoices. This position is responsible for maintaining strong vendor relationships by resolving discrepancies and addressing inquiries promptly. The role requires meticulous attention to detail to verify invoice accuracy, compliance with company policies, and proper documentation. The Accounts Payable Coordinator collaborates closely with internal departments such as procurement and finance to streamline payment workflows and support financial reporting. Ultimately, this position ensures the integrity of financial data and contributes to the organization's overall financial health by managing cash flow effectively.

Minimum Qualifications:

• High school diploma or equivalent; Associate’s degree in Accounting, Finance, or related field preferred.
• At least 2 years of experience in accounts payable or a similar financial role.
• Proficiency with accounting software and Microsoft Office Suite, especially Excel.
• Strong understanding of basic accounting principles and accounts payable procedures.
• Excellent organizational skills and attention to detail.

Preferred Qualifications:

• Bachelor’s degree in Accounting, Finance, or Business Administration.
• Experience with ERP systems such as SAP, Oracle, or NetSuite.
• Knowledge of relevant regulatory requirements and compliance standards.
• Strong analytical and problem-solving skills.
• Ability to work independently and as part of a team in a fast-paced environment.

Responsibilities:

• Process and verify invoices, expense reports, and payment requests for accuracy and compliance with company policies.
• Coordinate with vendors and internal departments to resolve invoice discrepancies and payment issues.
• Maintain accurate records of accounts payable transactions and prepare reports for management review.
• Schedule and execute timely payments to vendors via check, electronic transfer, or other payment methods.
• Assist with month-end and year-end closing activities related to accounts payable.
• Support audits by providing necessary documentation and responding to inquiries.
• Continuously improve accounts payable processes to enhance efficiency and reduce errors.

Skills:

The required skills such as proficiency in accounting software and Excel are essential for accurately processing invoices and maintaining detailed financial records. Strong organizational and communication skills enable the coordinator to effectively manage vendor relationships and resolve payment discrepancies. Attention to detail ensures compliance with company policies and regulatory standards, minimizing errors and financial risks. Preferred skills like experience with ERP systems and analytical abilities support process improvements and efficient handling of complex transactions. Together, these skills facilitate smooth daily operations within the accounts payable function and contribute to the overall financial stability of the organization.