Accounts Payable Coordinator

Classification:

Job Description:

Are you looking for a new challenge? Passionate about innovation? Want to work for a global company that values integrity, teamwork, and loyalty? 

At LATICRETE International, we aim to be the leading construction brand trusted globally for high-performance tile and stone installation systems and building finishing solutions. We’ve been in business for 70 years, family-owned for three generations, and can be found in over 100 countries. The Hartford Business Journal even named us one of Connecticut’s top family-owned companies in 2017! 

We don't just make innovative, industry-leading products. Our purpose is to improve the built world and the lives of those who build it. We strive to connect with, engage with and improve the lives of our employees, our customers, our partners, and the global communities in which we operate. 

We are seeking passionate and ambitious employees who want to make a difference not just within our organization, but within their communities, our industry, and the world. If that sounds like you, then what are you waiting for? Join the family and expand your horizons!

Just some of our benefits:

• Medical
• Dental
• Vision
• 401k
• Tuition reimbursement
• 12 paid holidays in addition to paid vacation and sick time
• Flexible spending
• Life Insurance, AD&D and Supplemental Insurance

POSITION SUMMARY 

This position is responsible for the accurate, timely, and compliant execution of all accounts payable activities. The Accounts Payable Coordinator manages vendor invoice processing using a three-way match system, payment processing, vendor maintenance, tax compliance activities, and month-end close responsibilities. The role supports strong internal controls, maintains detailed documentation and procedures, and provides responsive service to internal stakeholders and external vendors. 

ESSENTIAL DUTIES AND RESPONSIBILITIES 

Additional duties and responsibilities may be assigned, as necessary.   

Invoice Processing, Payments and Cash Controls (40%) 

• Process vendor invoices using a computerized three-way match system; resolve discrepancies and schedule invoices for payment. 

• Ensure all invoices are properly approved in accordance with company policies and procedures; review batches for accuracy. 

• Generate weekly check and wire runs; prepare and process manual checks as . 

• Transmit Positive Pay files to the bank on a daily basis. 

• Match checks to invoices, route for signature approval, mail payments, and file supporting documentation. 

Vendor Setup, Tax and Compliance (20%) 

• Set up new vendors and maintain vendor master data, including W-9 documentation. 

• Maintain vendor files and prepare, review, and file annual 1099 forms. 

• Perform self-assessment of use tax; register, prepare, file, and pay state sales and use tax returns on a timely basis. 

• Complete credit applications requested by new vendors. 

Reconciliations, Reporting & Month-End Close (20%)  

• Own full P&L responsibility, including revenue growth, margin expansion, cost discipline, and working capital management. 

• Lead annual operating plans, budgets, and forecasts with clear accountability and performance tracking. 

• Identify opportunities for productivity improvements, pricing optimization, and profitable mix management. 

• Ensure disciplined financial governance while supporting strategic investments for growth. 

 Documentation, Controls & Internal Support (10%) 

• Act as backup to review and approve employee expense reports submitted through the web-based expense reimbursement system and manual reports for assigned users. 

• Respond to vendor and internal customer inquiries in a timely and professional manner. –  

• Maintain written procedures for all aspects of the accounts payable function. 

• Maintain accounts payable files for open and paid invoices. 

• Act as backup for other Accounts Payable team members during absences. 

REQUIRED SKILLS & QUALIFICATIONS 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability . Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  

Education & Experience: 

• High School Diploma ; Bachelor’s degree in Business, Accounting, or a related field preferred. 

• Minimum of 3 years of accounts payable experience using a computerized three-way match system; experience with JD Edwards preferred. 

Technical & Professional Skills: 

• Intermediate proficiency in Microsoft Office applications (Excel, Word, Outlook). 

• Ability to learn and perform basic general accounting functions as . 

• Strong organizational skills with the ability to prioritize and manage multiple tasks. 

• High attention to detail and accuracy. 

Communication & Collaboration: 

• Strong oral and written communication skills. 

• Self-starter with a high level of motivation and accountability. 

• Demonstrated teamwork and cooperation; maintains a positive, professional working relationship with all employees and vendors. 

Physical & Other Requirements: 

- Ability to bend, reach, file, and lift or carry up to 15 pound