Accounts Payable Coordinator I

Primary Function Maintains control of payable transactions, maximizing company profits and ensuring timely remittance and accurate reporting of company payables.

Essential Duties

Vendor Account Administration

Maintains the online master vendor file and prepares applications for vendor credit Maintains vendor W-9 documentation for annual 1099 reporting Assists vendors with inquiries regarding account status and activity

Invoice Processing & Payment Management

Enters vendor invoices into the system for payment, reviewing for accuracy of amounts and remittance information Determines and adjusts invoice payment dates in accordance with vendor payment terms Sets up and applies available discounts based on vendor terms

Reconciliation & Issue Resolution

Reconciles monthly vendor statements and resolves discrepancies, including requesting copies of past-due invoices Monitors open payables and credit balance accounts Requests refunds from vendors for credit balances when applicable

Accounts Receivable & Credit Balance Support

Processes customer requests related to accounts receivable credit balances

Operational Support & Coverage

Provides backup support for other Accounts Payable Coordinators as needed

Minimum Requirements

Education

High school diploma required. Work Experience

0-2+ years accounting and bookkeeping experience.

Physical

Must be able to sit for long periods. Must be able to see (regularly or corrective). Must be able to key for extensive periods of time.

Other

10 key calculator experience Accurate and quick data entry skills required Must be available for overtime as necessary