Accounts Payable Coordinator

Job Title: Accounting Coordinator - AP

Reports to: Accounting Manager

Location/Department: Mobile, AL

Status: Full-time, FLSA Non-Exempt (hourly)

Position Summary: The Accounts Payable Coordinator is responsible for providing accounting and clerical support to Finance & Accounting Department personnel. Maintains accounting document files related to all Firm accounts’ payable invoices. Keys daily entries to the accounting system related to accounts payable, including amounts due from Members and staff. Responsible for managing account payables, creating detailed reports, and initiating check runs, for all offices. Assist with reporting during month and year end closing process. Assists accounting personnel as requested. Other duties include but are not limited to:

Essential Functions:

• Accounts payable for Firm matters and internal check requests
• Soft cost management for all Firm locations.
• ACH payment processing for accounts payable.
• Check request processing.
• Back up to Accounting Manager for wire and ACH management.
• Oversight of monthly expense management process.
• Assistance with month end reporting to the CFO for Firm costs and expenses.
• Report assistance for year end process and tax preparation.
• Assists in financial management and analysis as requested.

Working Conditions

Normal professional office setting. Minimal evening and/or weekend work.  

EEO Statement

Our company is an equal opportunity employer, and we look to fill every position with the best qualified person regardless of age, gender, race, religion, disability, or national origin. With our offices in Alabama and Florida, we recruit from all over the Southeast to find the right fit for every position.

The above is intended to describe the general content of and requirements for the performance of this job. It is not supposed to be construed as an exhaustive statement of essential functions, responsibilities or requirements.

Qualifications & Prior Experience:

• Bachelor’s degree in accounting or business finance preferred, a combination of education and prior experience will also be considered.
• 3 to 5 years’ experience as a staff accountant or bookkeeper ideally within a professional services organization.  
• Hands-on experience with law-firm accounting including ability to run reports and provide basic administrative/financial support to the CFO, attorneys, and staff.
• Experience performing bank reconciliations and knowledge of banking practices.  
• Exceptional client service (internal and external clients) and interpersonal skills
• Strong time management, organization, prioritization and execution skills
• Focus on accuracy and attention to detail
• Ability to stay focused and calm in a fast-paced environment
• Must be punctual and able to abide by agreed-to office hours
• Must have heightened attention to detail and understanding and meeting deadlines, without compromising efficiency and effectiveness
• Must have great research skills
• Must have the technical knowhow of Microsoft Office, including Word, PowerPoint, Excel, etc., and Adobe, and file management software
• Excellent interpersonal and communication skills (oral and written), professional demeanor and presentation, both in person and virtually
• The ability to manage multiple projects and deadlines 
• High ethical standards observing confidentiality of client matters at all times

Typical Physical Needs

Requires prolonged sitting, some bending, stooping and stretching. Requires eye-hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator and other office equipment. Requires normal range of hearing and eyesight to record, prepare and communicate appropriate reports. May need to climb stairs and lift up to 20 lbs.